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Agenda for Monday,Aug.9

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Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, August  9, 2010 at 10:00 A.M., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd flr),

101 West Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:

            Judge Carol Bush


            Dennis Robinson, Commissioner, Pct. 1

            Bill Dodson, Commissioner, Pct. 2

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4

County Clerk:

            Cindy Polley, County Clerk

County & District Attorney’s Office:

            Ann Montgomery, Assistant County Attorney

            Lee Auvenshine, Assistant County Attorney





1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2       Motion to Open Court.


1.3              Invocation and Pledge of Allegiance - Commissioner Dennis Robinson



CONSENT AGENDA – Consideration and Action:




                        A1       Approval of Regular Bills, Payroll, and Officers' Reports




F1        From 001-0015-50865, Employee Screening; 001-0015-50807, General Misc. To  001-0015-50835, Training; 001-0015-50806, Official Bond/Dues. – Johnny Brown, Jail


F2        From  001-0230-50802, Equipment; 001-0230-50803, Furn/Fixtures; 001-0230-50873, Maint/Rps/ Office Equipment; 001-0230-50874, Printing; 001-0230-50801, Supplies To 001-0230-50805, Conference. – Richard Denniston, Purchasing


F3        From 001-0010-40662, Criminal Justice To 001-0010-50980, 2009-SB-B9-0868 (grant revenue receipts). – Chuck Laubach, Sheriff’s Office



F4        From 012-0755-50807, General Misc/FM4 To 012-0755-50907, Tires/FM4. – Ron Brown, RB 4


F5        From 001-0612-50812, Radio To 001-0612-50802, Equipment. – Ben Fry, Constable, Pct. 2


F6        From 010-0653-50807, FM2 Gen Expenses To 010-0653-50915, FM2 Asphalt, 010-0653-50911, FM 2 Gravel. – Bill Dodson, FM 2


F7        From 010-0653-40008, FM 2 Interlocal Agreement Revenue To 010-0653-50914, FM 2 Signs. – Bill Dodson, FM 2


F8        From 010-0653-40928, FM2 Auction Proceeds To 010-0653-50802, FM2 Equipment. – Bill Dodson, FM 2


F9        From 005-0703-30302, Fund Balance To 005-0703-50915, Asphalt. – Heath Sims, RB 3


F10      From 011-0704-30302, Fund Balance To 011-0704-50915, Asphalt. – Heath Sims, FM 3


F11      From 005-0703-50805, Conference/Dues; 005-0703-50819, Computer; 005-0703-50930, ROW Purchase To 005-0703-50915, Asphalt.  – Heath Sims, RB 3


F12      From 011-0704-50906, Culverts; 001-0704-50912, Bridge Repair; 001-0704-50914, Signs To 011-0704-50915, Asphalt.  – Heath Sims, FM 3


F13      From 001-0425-50703, Telephone; 001-0425-50801, Supplies; 001-0425-50802, Equipment; 001-0425-50809, Auto Repairs; 001-0425-50810, Auto Tires; 001-0425-50819, Computer To 001-0425-50202, Salary.  – Diana Buckley, Human Services


F14      From 006-0754-50807, Gen Misc To 006-0754-50915, Asphalt. – Ron Brown, RB 4


F15      From 001-0370-50802, Equipment; 001-0370-50801, Supplies; 001-0370-50805, Conference; 001-0370-50806, Official Bond/Dues To 001-0370-50803, Furniture/Fixtures.  – John Bridges, Tax Office


F16      Approve refund of overpayment to the following:

                        Refund to be issued to:                                   Account          Amount Due

                        American Home Mortgage Servicing, Inc.     149084            $6,069.66

                        Michael Lyle                                                   231838            $3,008.98





3.1       Presentation of FY 2010-2011 funding request for Meals on Wheels services to needy elderly and disabled persons throughout Ellis County.


-       Carol Bush, County Judge


3.2       Presentation of FY 2010-2011 funding request for the Child Protective Services Board, DBA Ellis County Child Welfare Board.


-       Carol Bush, County Judge


3.3       Presentation of FY 2010-2011 funding request for the Ellis County Historical Commission.


-       Carol Bush, County Judge


3.4       Consideration and action as appropriate to approve a two year term of Presiding Judges and Alternate Judges, (Election Code, Sec 32.001, Sec. 32.002).  The two year term begins on September 1, 2010 and ends on August 30, 2012. The County Chairs of the political parties whose candidate for governor received the highest and second highest number of votes in the county in the 2006 gubernatorial election must submit a list to the Commissioners’ Court naming persons in order of preference who are eligible for appointment as a presiding or alternate judge in each county election precinct who are affiliated or aligned with the County Chair’s political party. Precincts 113, 115, 123, 124 & 141 voted more Democratic for Governor. All other voting precinct voted more Republican for Governor.


-       Jane Anderson, Elections


3. 5      Consider and action to approve an agreement to contract an election with (1) Buena Vista Bethel Special Utility District and (2) Avalon Independent School District for their November 2, 2010 General Election.  


-       Jane Anderson, Elections


3. 6      Consideration and action to order a General Election to be held on November 2, 2010 for the purpose of electing county and precinct officers as required by Article XVI, Section 65 of the Texas Constitution.


-       Jane Anderson, Elections


3.7       Consideration and action to ratify an agreement between the Ellis County Sheriff's Office and Glen Garrison regarding the lease of an all purpose law enforcement animal which be utilized in a wide range of law enforcement activities.


-       Dennis Brearley, Sheriff’s Department


3.8       Consideration and action to declare the following 10 vehicles as surplus and allow for competitive bid and sale via eBay auction. 1) 1998 Subaru Forrester, 2) 1994 Mercury Marquis, 3) 2000 Ford Excursion, 4) 1995 Honda Integra, 5) 1996 Toyota Pickup, 6) 2001 Chevrolet Cavalier,  7) 1997 Cadillac, 8) 1991 Chevrolet Caprice, 9) 1994 Ford Pickup, 10) 2005 Cadillac Escalade.


-       Chuck Laubach, Sheriff’s Department





3.9       Consideration and action to approve final amendment to existing  Intergovernmental Cooperative Reimbursement Agreement Between the Texas Commission on Environmental Quality (TCEQ) and Ellis County (contract #582-8-89953).  The Local Initiatives Program (LIP) grant relates to expenditure of Low Income Vehicle Repair Assistance, Retrofit, and Accelerated Vehicle Retirement Program (LIRAP) funds for LIP under Texas Health and Safety Code Section 382.220.


-          Terry Nay, Pct. 2 Constable


3.10Consideration and action to approve an Ellis County burn ban.

 -          Jim Pharr, Fire Investigator


3.11     Consideration and action to approve a Project Development Agreement between Ellis County and Johnson Controls, Inc. (JCI) to perform an energy audit on the 1990 and 2000 portions of the existing county jail for a fee of $30,350 to be funded by the Energy Efficiency and Conservation Block Grant.


                                -              David Ridgway, Engineering


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