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Agenda for Monday, May 25

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NOTICE OF REGULAR MEETING

ELLIS COUNTY COMMISSIONERS’ COURT 

Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, May 24, 2010 at 6:00 P.M., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd floor), 101 West Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit: 

County Judge:

      Judge Carol Bush

Commissioners:

      Dennis Robinson, Commissioner, Pct. 1

      Bill Dodson, Commissioner, Pct. 2

      Heath Sims, Commissioner, Pct. 3

      Ron Brown, Commissioner, Pct. 4

County Clerk:

      Cindy Polley, County Clerk

County & District Attorney’s Office:

      Ann Montgomery, Assistant County Attorney

      Lee Auvenshine, Assistant County Attorney 
 

1. OPENING COURT 

    1. County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.
 

      1.2 Motion to Open Court. 

    1. Invocation and Pledge of Allegiance - Commissioner Ron Brown
 
 

    2. CONSENT AGENDA – Consideration and Action:

      Administrative: 

      A1 Approval of Regular Bills, Payroll, and Officers' Reports

      A2 Approval of the April 2010 Travel Reports of the Texas Cooperative Extension Office

            Mark Arnold, Agriculture

            Page Bishop, 4-H

            Rita Hodges, Family & Consumer Sciences

      A3 Approval and certification of the official minutes from the Commissioners’ Court agenda dated: 

            April 10, 2010 Regular   April 26, 2010 Regular

      Financial: 

      F1 Approve refund of overpayment to the following for payment in error (John Bridges):

            Refund to be issued to:  Account Amount Due

            Wells Fargo Home Mortgage  157148 $3,089.90

            Chase Home Finance, LLC  157501 $2,477.46

            Chase Home Finance, LLC  226815 $2,749.98 
       

      F2 From 001-0035-50801 Supplies to 001-0035-50805 Conference – Teral Crawford, MIS

      F3 From 001-0010-50807 Gen Misc to 001-0010-50802 Equipment – Johnny Brown, Sheriff

      F4 From 004-0652-30302 Fund Balance Carryover to 004-0652-50802 Purchase of Equipment

      – Bill Dodson, Commissioner Pct. 2

      F5 From 001-0530-50802 Equipment, 001-0530-50873 Maintenance/Office, 001-0530-50812  Radio, 001-0530-50801, Supplies to 001-0530-50819 Computer – Danielle Boston, for JP3

      F6 From 010-0653-50868 Contract Labor to 010-0653-50910 Gas – Bill Dodson, Commissioner Pct. 2

      F7 From 003-0601-30302 Balance Carry-Over to 003-0601-50807 General Expense – Dennis Robinson, Commissioner Pct. 1

      F8 From 001-0375-50933 Consultant to 001-0375-50808 Auto Gas/Oil – Joseph A. White, Engineer

      F9 From 006-0754-40004 Sale of Material to 006-0754-50906 Culvert – Ron Brown, Commissioner

      Pct 4 

3. ADMINISTRATIVE 

      3.1 Consideration and action to approve a proclamation recognizing student archers and their coach from Ennis Independent School District.

          • Bill Dodson, Commissioner Pct. 2
 

      3.2 Consideration and action as necessary to authorize Sheriff Johnny Brown to sign an interagency agreement to participate in an auto burglary task force through the City of Mansfield.

          • Captain Chuck Laubach, Sherriff’s Office
 

      3.3 Consideration and action for NRCS to submit applications to the Texas State Soil and Water Conservation Board (TSSWCB) for structural repair projects on flood control dams in accordance with Texas Administrative Code, Chapter 529, Subchapter B.

          - Tom Sulak, Engineering Department

    1. Consideration and action regarding selection of three (3) public members of the Elected Official        Salary Grievance Committee for FY 2010-2011. (Names are drawn from list of Grand Jurors for        preceding year.  (Texas Local Government Code § 152.014 and § 152.015)                                           - Cindy Polley, County Clerk
    2. Consideration and action to approve the final execution of the renewal of the Interlocal                       Cooperation Contract between Ellis County and the City of Red Oak for the term of February 1,        2010 to February 1, 2011.                                                                                                                  - Ron Brown, Commissioner Pct. 4
    3. Consideration and action to approve the final execution of the renewal of the Interlocal                       Cooperation Contract between Ellis County and the City of Glenn Heights for the term of                    February 1, 2010 to February 1, 2011.                                                                                                      - Ron Brown, Commissioner Pct. 4
    4. Consideration and action to approve the final execution of the renewal of the Interlocal                       Cooperation Contract between Ellis County and the City of Pecan Hill for the term of February 1,        2010 to February 1, 2011.                                                                                                                  - Ron Brown, Commissioner Pct. 4
    5. Consideration and action to approve the final execution of the renewal of the Interlocal                       Cooperation Contract between Ellis County and Red Oak Independent School District for the             term of February 1, 2010 to February 1, 2011.                                                                                          - Ron Brown, Commissioner Pct. 4
    6. Consideration and action to approve the final execution of the renewal of the Interlocal                       Cooperation Contract between Ellis County and the City of Ovilla for the term of February 1,             2010 to February 1, 2011.                                                                                                                 - Ron Brown, Commissioner Pct. 4

      3.10 Consideration and action to approve the Early Voting Schedule for the June 22, 2010 Special Run-Off Election for Senate District 2.

                        -  Jane Anderson, Elections 

      3.11 Consideration and action to approve the Election Day polling locations for the June 22, 2010 Special Run-Off Election for Senate District 22.

                  -  Jane Anderson, Elections 

      3.12 Consideration and action to approve the Presiding and Alternate Judges and the number of clerks for each poll for the June 22, 2010 Special Run-Off Election for Senate District 22.

                  -  Jane Anderson, Elections   
       

4. DEPARTMENT OF COUNTY DEVELOPMENT

    Consideration and action regarding the following presented by Delton Ake, Director Department of Development:  

      4.1 Replat – Shiloh Forest, Phase 2, block C, lots 6 & 7 and True Vine Believer’s Addition, block A, lot 1,  Bobby Glass & Bishop Roosevelt Shields, Pct. 4. 

      4.2 To sign an agreement for the Assessment and Compensation of road damage between Ellis County and Range Production Company, Pct. 4. 
       

    5. PURCHASING

       Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:  

      5.1  To award the annual contract for the supply of limestone chip seal for all precincts. 

      5.2 To award the annual contract for the supply of limestone flex base for all precincts. 
 

6. RECESS TO CONVENE TO EXECUTIVE SESSION 
 
 
 
 
 

7. EXECUTIVE SESSION 

    “The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.072, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the -Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.072.” 

    7.1  Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the   possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental  effect on the position of the governmental body in negotiations with a third person”. 

8. ADJOURNMENT OF EXECUTIVE SESSION

 
 

9. ADJOURNMENT

                    Signed this the 20th day of May, 2010.       

                    ___________________________________ 

                    Carol Bush

                    Ellis County Judge

       

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the 20th day of May, 2010, at ____________ a.m./p.m. 
 

                    Cindy Polley, County Clerk 

                By__________________________________

                                                Deputy    
 
 
 

The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order. 

Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting. 

If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.


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