Meeting Monday, March 22 at 6 p.m.

NOTICE OF REGULAR MEETING ELLIS COUNTY COMMISSIONERS’ COURT

Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, March 22, 2010 at 6:00 P.M., in the Commissioners’ Courtroom, 101 West Main Street (2^nd Floor), Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

County Judge:

            Judge Carol Bush

Commissioners:

            Dennis Robinson, Commissioner, Pct. 1

            Bill Dodson, Commissioner, Pct. 2

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4

County Clerk:

            Cindy Polley, County Clerk

County & District Attorney’s Office:

            Ann Montgomery, Assistant County Attorney

            Lee Auvenshine, Assistant County Attorney

1.         OPENING COURT

1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

1.2       Motion to Open Court.

1.3              Invocation and Pledge of Allegiance - Commissioner Ron Brown

2.         CONSENT AGENDA – Consideration and Action:

Administrative:

                        A1       Approval of Regular Bills, Payroll, and Officers' Reports

                        Financial:

F1        From 001-0613-40096 State LEO Payment to 001-0613-50820 LEOSE Training – Jimmie Ray, Constable Pct. 3         

F2        From 001-0612-40096 State LEO Payment to 001-0612-50820 LEOSE Training – Terry Nay, Constable, Pct. 2

F3        From 001-0210-40719 Chapter 19 State Funding to 001-0210-50800 Chapter 19 Expenditures – Jane Anderson, Elections

F4        From 006-0754-30301 Fund Balance to 006-0754-50802 Purchase of Equipment – Ron Brown, Pct. 4

F5        From 004-0652-50807 Gen Misc to 004-0652-50911 Gravel – Bill Dodson, Pct. 2

F6        From 010-0653-50807 Gen Expenses to 010-0653-50906 Culverts – Bill Dodson, Commissioner, Pct. 2

F7        Approve refund of overpayment to the following for payment in error (John Bridges):

                        Refund to be issued to:                       Account          Amount Due

            First American Real Estate Tax Service         149794            $2,713.02

            First American Real Estate Tax Service         151250            $2,684.09

            First American Real Estate Tax Service         166369            $3,331.03

            First American Real Estate Tax Service         167741            $7,070.36

            First American Real Estate Tax Service         221889            $3,909.41

            First American Real Estate Tax Service         224648            $6,497.75

            First American Real Estate Tax Service         224828            $2,852.58

            First American Real Estate Tax Service         227968            $3,196.15

            First American Real Estate Tax Service         232227            $6,492.38

3.                  3.         ADMINISTRATIVE

3.1       Consideration and action to appoint Kenny Caldwell to the Palmer Emergency Service District #9 board. Mr. Caldwell’s term will run through December 2011 and he will be eligible for reappointment at that time.

                        -           Dennis Robinson, Commissioner, Pct. 1

3.2       Consideration and action to approve leases for voting equipment with Ellis County entities having an election on May 8, 2010, authorizing the county judge to sign the leases when the school board or city council elections are confirmed.

                        -           Jane Anderson, Elections Administrator

3.3       Consideration and action to approve Election Day Polls and Early Voting schedule for the May 8, 2010 election.

                        -           Jane Anderson, Elections Administrator

3.4       Consideration and action to adopt changes to the Ellis County Employee Policy Manual relating to return to work opportunities and on-the-job injuries.

                        -           Diana Buckley, Human Services

3.5       Consideration and action to authorize the County’s Financial Advisor and County staff to pursue a current refunding opportunity for portions of the County’s outstanding debt in order to achieve a debt service savings.

                        -           Mike Navarro, Auditor

                        -           Jim Sabonis, First Southwest Company

4.   PURCHASING

      Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:

            4.1        To approve the issuance of a contract to Starlite Company (Denton, TX) for the signage at the new                         courts building. Award is based on the best qualified vendor for the county. Total cost not to exceed                         $106,000.

5.         RECESS TO CONVENE TO EXECUTIVE SESSION

6.         EXECUTIVE SESSION     

“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.072, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the -Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.072.”

6.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person”.

7.         ADJOURNMENT OF EXECUTIVE SESSION

8.         ADJOURNMENT

Signed this the ___ day of March, 2010.                                                                  

___________________________________ 

Carol Bush

Ellis County Judge

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____ day of March, 2010, at ____________ a.m./p.m.

Cindy Polley, County Clerk

By__________________________________

                                                                                                Deputy                                   

                The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.

                Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.

                If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.