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Commissioners Court will meet Monday, Dec.28 at 10 a.m.

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Notice of regular meeting Ellis County Commissioners’ Court


Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, Dec.28, 2009 at 10 A.M., in the Commissioners’ Courtroom, 101 West Main Street (2nd Floor), Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:

          Judge Carol Bush


          Dennis Robinson, Commissioner, Pct. 1

          Bill Dodson, Commissioner, Pct. 2

          Heath Sims, Commissioner, Pct. 3

          Ron Brown, Commissioner, Pct. 4

County Clerk:

          Cindy Polley, County Clerk

County & District Attorney’s Office:

          Ann Montgomery, Assistant County Attorney

          Lee Auvenshine, Assistant County Attorney





1.1        County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2     Motion to Open Court.


1.3        Invocation and Pledge of Allegiance - Commissioner Bill Dodson



2.      CONSENT AGENDA – Consideration and Action:



                   A1      Approval of Regular Bills, Payroll, and Officers' Reports

A2      Approval of the November 2009 Travel Reports of the Texas Cooperative Extension Office

                                      Mark Arnold, Agriculture

                                      Page Bishop, 4-H

                                      Rita Hodges, Family & Consumer Sciences

A3      To approve and ratify the reserve Deputy Constable appointment of Mark Smith for Constable                       Precinct 1. (Ben Fry)

A4      To approve the necessary bond for Bill Dodson Commissioner, Pct. 2, effective January 1, 2010.

A5      Approval to adopt an amended order to place the following vehicle on the list of authorized vehicles that are allowed to display regular exempt plates:  UNIT #110:  2002 GMC Pickup VIN# 1GTEC14W0YZ257796 (Chuck Laubach)

A6      To accept an Award Certificate for Judy Burden for the successful completion of the requirements of a County Investment Officer (CIO).      




F1      From 031-0931-50807 DA Drug Forf-Gen Misc. to 031-0931-50802 DA Drug Forf-Equipment – Joe Grubbs, District Attorney

F2      From 001-0375-50933 Consultant to 001-0375-50819 Computer - Joe White, Engineering

F3      Approve refund of overpayment to the following for payment in error (John Bridges):

                   Sun Trust Mortgage, Inc Acct. # 225229     $6,127.56

                   National City Mortgage    Acct. # 233429     $6,052.37

                   HSBC                              Acct. # 209651     $3,655.79

F4      From 001-0035-50801 Supplies to 001-0035-50805 Conference – Teral Crawford, MIS-Auditor

F5      From  004-0652-30302 Fund Balance Carryover to 004-0652-50912 Bridge Repair – Bill Dodson, Commissioner, Pct. 2



3.           3.      ADMINISTRATIVE


3.1     Consideration and action to re-appoint Randy Cox, Charles Morton, Joe Pitts, Calvin Reeves        and Elmo Wade to the Board of Directors of the Ellis County Rural Rail Transportation District     for the term October 1, 2009 through September 30, 2011.     

                   -        Carol Bush, County Judge


3.2     Consideration and action to approve a contract with the Ellis County SPCA for Animal Control and Shelter Services.

                   -        Bill Dodson, Commissioner, Pct. 2


          3.3     Consideration and action as may be appropriate to authorize the County Judge to execute a Tax                           Resale         Deed between Ellis County, Trustee for itself and on behalf of Midlothian Independent                          School District to Sheila K Barefoot, for property acquired by tax foreclosure located in Ellis                      County, Texas, Lot 144, Buffalo Hills Subdivision, Phase II according to map or plat thereof,                       recorded in Cabinet ‘B’, Slide 147, Map Records of Ellis County, Texas (148415)  for the amount of                   $7,840.41.  Taxes due to Ellis County and Midlothian Independent School District are $5,840.56.

                             -        Holly Davis, Special Projects Director


3.4     Consideration and action to accept the resignations of the following individuals from Ellis    County Emergency Service Boards, effective December 31, 2009:

          Midlothian ESD #2          Frank Hazzard, Ronnie Russell

          Red Oak ESD #4   Dan Keller

          Ferris ESD #5                 Eddie Miner

          Waxahachie ESD #6       James Self

          Bristol ESD # 7      Billy Tom Fulton, Ricky Sparkman      

          Palmer ESD #9      Kenny Caldwell

                    -        Holly Davis, Special Projects Director







3.5     Consideration and action regarding the reappointment of the following individuals to the Ellis County Emergency Service District Boards.  The appointees are to be reappointed to serve two-year terms effective January 1, 2010 through December 31, 2011:

                    Maypearl ESD #1  Don Frisbee, Garry Harris, Norquist Wade

                   Midlothian ESD #2          Tom Manning                 

                    Italy ESD #3                   Jackie Dwayne Cate                 

                             Red Oak ESD #4   Andy Lancaster, Ernie Martinek

                             Ferris ESD #5                 Paul W. Jones                                                                                                        Waxahachie ESD #6       Jimmy Roy  

                             Avalon ESD #8      Julie Hastings, Teaner Johnson, Sadie Tellez         

                             -        Holly Davis, Special Projects Director


3.6     Consideration and action to appoint the following individuals to Ellis County Emergency Service District Boards to serve a regular two-year term, effective January 1, 2010 through December 31, 2011:     

                    Midlothian ESD #2          Danny D. Long, Ray Reed        

                   Waxahachie ESD #6       Wayne Ballard

                    Bristol ESD #7       Darryl McGee, Don Weldon                

                   -        Holly Davis, Special Projects Director


3.7     Consideration and action to approve an amendment to the tax abatement agreement between Ellis         County and Austin Bridge & Road to delay the start of the tax abatement period from January 1,    2010 to January 1, 2011.

                   -        Holly Davis, Special Projects Director


3.8     Consideration and action to approve Amendment #3 to the agreement between Ellis County and the     Texas Commission on Environmental Quality (TCEQ) for funding for 2010 for the Local Initiative      Project (LIP) grant which Ellis County is using in the Ellis County Emissions Enforcement Program.     The grant amount for 2010 is $46,476.38 and the county match is 25% ($11,619.10).  The grant        application was approved in Commissioners’ Court on November 9, 2009.

                   -        Holly Davis, Special Projects Director



4.      ENGINEERING    

          Consideration and action regarding the following presented by Joe White, County Engineer:


          4.1     To approve Rodman Companies Inc. of Frisco, Texas to provide a rate per square yard for lime                           stabilization of the parking area associated with the new Adult Probation Building.  Cost not to                         exceed $7,000.


          4.2     To approve Cap-Form Inc. of Carrolton, Texas to provide a rate per square foot for providing                        and/or placing concrete parking area, curbs and walkways associated with the new Adult                                       Probation Building.  Cost not to exceed $24,000.







“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.072, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the -Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.072.”


6.1     Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                  possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental      effect on the position of the governmental body in negotiations with a third person”.







Signed this the ___ day of December, 2009.                                                        



Carol Bush

Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____ day of December, 2009, at ____________ a.m./p.m.


Cindy Polley, County Clerk





          The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.

          Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.

          If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.

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