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Monday, July 13 agenda

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NOTICE OF REGULAR MEETING

ELLIS COUNTY COMMISSIONERS’ COURT 

Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, July 13, 2009 at 10:00 A.M., in the Commissioners’ Courtroom, 101 West Main Street (2nd Floor), Waxahachie, Texas at which time the following will be discussed and considered, to-wit: 

County Judge:

      Judge Carol Bush

Commissioners:

      Dennis Robinson, Commissioner, Pct. 1

      Bill Dodson, Commissioner, Pct. 2

      Heath Sims, Commissioner, Pct. 3

      Ron Brown, Commissioner, Pct. 4

County Clerk:

      Cindy Polley, County Clerk

County & District Attorney’s Office:

      Ann Montgomery, Assistant County Attorney

      Lee Auvenshine, Assistant County Attorney 

1. OPENING COURT 

    1. County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.
 

      1.2 Motion to Open Court. 

    1. Invocation and Pledge of Allegiance - Commissioner Bill Dodson
 

    2. CONSENT AGENDA – Consideration and Action:

      Administrative: 

      A1 Approval of Regular Bills, Payroll, and Officers' Reports

      A2 To reclassify a Road Worker VI to Assistant Foreman with a pay increase of $1.00 per hour effective   7/13/09; to increase pay rate for a Road Worker IV by $0.75 per hour, effective 7/13/09. (Ron Brown) A3 To accept FEMA Certificate of Completion of Emergency Management Institute’s IS-00800    (National Response Framework, An Introduction) for Diana Buckley. 

      A4 Approval and Certification of the Minutes from the Commissioners’ Court Agenda dated:

            June 8, 2009 Regular   June 22, 2009 Regular  

      Financial: 

      F1 From 001-0614-50803 Furniture/Fixtures to 001-0614-50801 Supplies – Mike Jones, Constable Pct. 4

      F2 From 001-0611-40096 State LEO Payment to 001-0611-50820 LEOSE Training – Ben Fry, Constable, Pct. 1

      F3 From 010-0653-50907 Tires to 010-0653-50913 Chemicals – Bill Dodson, Commissioner, Pct. 2

      F4 From 011-070450908 Lumber to 011-0704-50807 Gen Misc. – Heath Sims, Commissioner, Pct. 3

      F5 From 010-0653-50807 Gen Exp, 010-0653-50908 Lumber to 010-0653-50915 Asphalt, 010-0653-50909 Repairs/Parts – Bill Dodson, Commissioner, Pct. 2

      F6 Approve refund of overpayment to EMC Mortgage Corporation, account #232535 for $7,843.45 payment in error (John Bridges).

      F7 From 006-0754-50807 Gen Misc. to 006-0754-50924 Soil Conservation – Ron Brown, Commissioner, Pct 4 

      F8 From 011-0704-50926 Debt Service to 011-0704-50807 Gen Misc. – Heath Sims, Commissioner, Pct. 3

      F9 From 005-0703-50819 Computer, 005-0703-50915 Asphalt to 005-0703-50924 Soil Conservation – Heath Sims, Commissioner, Pct. 3 

      Simplified Plat: 

          2.1 T and J Ranch, 1 lot, Mickey and Roy Davidson, Pct. 3. 

  1. 3. ADMINISTRATIVE
 

      3.1 Consideration and action to approve a proclamation declaring the week of July 13-July 17 as    “Harold Dorsey Week in Ellis County”.

                  - Ron Brown, Commissioner, Pct. 4 

      3.2 Consideration and action to declare a 2001 BMW, TX license plate 996-KGL, and a 1992 Ford    F-700 Armor vehicle, TX license plate 843-439, as surplus and allow for of competitive bid and    sale via E-Bay auction.

                  - Dennis Brearley, Sheriff’s Office 

      3.3 Presentation of proposed budget requests by any department not available for the workshop on June 29 and June 30, 2009. 
       

4. DEPARTMENT OF COUNTY DEVELOPMENT

    Consideration and action regarding the following presented by Delton Ake, Director Department of Development:  

          4.1  Preliminary Plat – Country Creek Farm, Phase 3, 7 lots, Jim Spitzer, Pct. 3. 

          4.2  To approve a variance from County of Ellis Rules, Regulations, and Specifications for Subdivisions   and Manufactured Homes as it relates to fire hydrant requirement, Dawn Watson, Pct. 3. 

          4.3 Replat – Whitfield Addition, lot 1, Dawn Watson, Pct. 3. 

          4.4 To approve a variance from County of Ellis Rules, Regulations, and Specifications for Subdivisions   and Manufactured Homes as it relates to fire hydrant requirement, Billy Gaither, Pct. 3. 

          4.5 Replat – Grahams Place, lots 1 & 2, Billy Gaither, Pct. 3.

          4.6 To approve a variance from County of Ellis Rules, Regulations, and Specifications for Subdivisions   and Manufactured Homes as it relates to utility easement , Lyle T. Jackson, Pct. 4. 

5. RECESS TO CONVENE TO EXECUTIVE SESSION 
 

6. EXECUTIVE SESSION 

    “The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.071, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the -Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.071.” 

    6.1  Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the   possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental  effect on the position of the governmental body in negotiations with a third person”. 

7. ADJOURNMENT OF EXECUTIVE SESSION

 
 

8. ADJOURNMENT

                    Signed this the 9th day of July, 2009.       

                    ___________________________________ 

                    Carol Bush

                    Ellis County Judge

       

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the 9th day of July, 2009, at ____________ a.m./p.m. 

                    Cindy Polley, County Clerk 

                By__________________________________

                                                Deputy    

      The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.

      Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.

      If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.


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