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Will meet Tuesday, May 26 at 6 p.m.

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Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Tuesday, May 26, 2009, at 6:00 P.M., in the Commissioners’ Courtroom, 101 West Main Street (2nd Floor), Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:

          Judge Carol Bush


          Dennis Robinson, Commissioner, Pct. 1

          Bill Dodson, Commissioner, Pct. 2

          Heath Sims, Commissioner, Pct. 3

          Ron Brown, Commissioner, Pct. 4

County Clerk:

          Cindy Polley, County Clerk

County & District Attorney’s Office:

          Ann Montgomery, Assistant County Attorney

          Lee Auvenshine, Assistant County Attorney





1.1        County Judge will call meeting to order, declare quorum if present, and declare notices legally  posted pursuant to Open Meetings Act.


1.2     Motion to Open Court.


1.3        Invocation and Pledge of Allegiance - Commissioner Heath Sims



2.      CONSENT AGENDA – Consideration and Action:




                   A1      Approval of Regular Bills, Payroll, and Officers' Reports.

A2      Approval of the April 2009 Travel Reports of the Texas Cooperative Extension Office

                                      Mark Arnold, Agriculture

                                      Page Bishop, 4-H

                                      Rita Hodges, Family & Consumer Sciences

A3      To approve the necessary bond(s) for the Judy Burden, Ellis County Treasurer, effective May 1, 2009:

                   A4      To accept FEMA certificate of completion of the Emergency Management Institute’s ICS-300 for Diana Buckley and Judy Robertson.





          A5      Approval to adopt an Order authorizing certain Sheriff’s Department vehicles to be                                       exempt from the inscription requirement in the Transportation Code and to appoint Sheriff                      Johnny Brown, Chief Deputies Dennis Brearley and Charles Sullins, and Captains Chuck                                  Laubach and Brad Norman representatives to obtain regular license plates to be used on those exempt                    vehicles. (Captain Chuck Laubach)




F1      From 001-0010-50801 Supplies to 001-0015-50815 Uniforms – Johnny Brown, Sheriff

F2      From 001-0050-50873 Main/Repair, 001-0050-50802 Equipment to 001-0050-50801 Supplies - Mark Arnold, Extension

F3      From 009-0602-50807 Gen Misc to 009-0602-50868 Contract Labor – Dennis Robinson, Commissioner, Pct. 1

F4      From 001-0000-30302 Fund Balance to 001-0614-50802 Equipment – Carol Bush, County Judge

F5      From 004-0658-30302 Fund Balance to 004-0652-50807 Gen Expense – Bill Dodson, Commissioner, Pct. 2

F6      From 009-0602-50802 Equipment to 009-0602-50868 Contract Labor – Dennis Robinson, Commissioner, Pct. 1

F7      From 001-0000-30302 Fund Balance to 001-0140-50694 Appreciation Dinner, 001-0140-50822 Legal Fees. 001-0140-50823 Legal Notices, 001-0140-50825 Annual Audit, 001-0140-50837 Post Mortem Exams, 001-0140-50868 Contract Services – Carol Bush, County Judge

F8      From 001-0430-50805 Conference to 001-0430-50802 Equipment – John Patterson, Emergency Management.

F9      From 001-0420-50807 Gen Misc to 001-0420-50803 Furn/Fixtures – Darrin Ray, Juvenile Services

F10    Approve refund of overpayment to Wells Fargo Home Mortgage, account #139488  for $8,266.78 payment in error (John Bridges):





          3.1     Consideration and action to approve a proclamation honoring the Red Oak and Ferris Fire                       Departments for their assistance in fighting wildfires in Jack County on Easter weekend.

                             -        John Patterson, Emergency Management


          3.2     Consideration and action to approve charging inmates for medical services at the jail.

                             -        Charles Sullins, Detention Center Chief


          3.3     Consideration and action to approve an insurance policy for the RANS S-6   fixed wing aircraft at                         a cost not to exceed $3,600 for $1,000,000 coverage.

                             -        Johnny Brown, Sheriff


          3.4     Consideration and action to allow the County Judge to sign a road repair agreement with Wilbro                      Construction Pipeline.

                             -        Heath Sims, Commissioner, Pct. 3


          3.5     Consideration and action regarding selection of three (3) public members of Elected Official                            Salary Grievance Committee for FY 2009. (Names drawn from Grand Jury List obtained from                       County Clerk from District Clerk) (TX Local Government Code §152.014 and §152.015).

                             -        Holly Davis, Special Projects Director


          3.6     Consideration and action to approve an amendment to the tax abatement for Austin Bridge and                      Road, approved on December 22, 2008, minute order 468.08.

                             -        Holly Davis, Special Projects Director



4.      ENGINEERING    

          Consideration and action regarding the following presented by Joe White, County Engineer:


          4.1     To conduct a comprehensive in-house assessment of all Ellis County roads.  The assessment will                        include but not be limited to roadway structure and properties, cross-sectional geometry, right-of-                        way, drainage, drainage structures, vehicle counts and signage.  The assessment will incorporate                        GIS, GPS, traffic monitoring, photography, surveying and materials identification. 




     Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:


          5.1     To award the purchase of uniforms for the Sheriff’s Department.

          5.2     To award the 2009-2010 contract for Limestone Flexbase

          5.3     To declare outdated law books from the Law Library as surplus and authorize disposal at auction.





“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.071, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the -Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.071.”


7.1     Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                  possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental      effect on the position of the governmental body in negotiations with a third person”.






Signed this the 21st day of May, 2009.                                                      



Carol Bush

Ellis County Judge



I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the 21st day of May, 2009, at ____________ a.m./p.m.



Cindy Polley, County Clerk




          The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.

          Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.

          If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.

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