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Commissioners Court will meet Monday, January 12 at 10 a.m.

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Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, January 12, 2009 at 10:00 A.M., in the Commissioners’ Courtroom, 101 West Main Street (2nd Floor), Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:

          Judge Chad Adams


          Dennis Robinson, Commissioner, Pct. 1

          Bill Dodson, Commissioner, Pct. 2

          Heath Sims, Commissioner, Pct. 3

          Ron Brown, Commissioner, Pct. 4

County Clerk:

          Cindy Polley, County Clerk

County & District Attorney’s Office:

          Ann Montgomery, Assistant County Attorney

          Lee Auvenshine, Assistant County Attorney




1.1        County Judge will call meeting to order, declare quorum if present, and declare notices legally  posted pursuant to Open Meetings Act.


1.2     Motion to Open Court.


1.3        Invocation and Pledge of Allegiance - Commissioner Heath Sims


2.      CONSENT AGENDA – Consideration and Action:




                   A1      Approval of Regular Bills, Payroll, and Officers' Reports

                   A2      Accept FEMA Certificate of Achievement for Diana Buckley for completing ICS for Single Resources and Initial Action Incidents.

                   A3      Accept the Surety Bond for Terry Nay, Constable, Precinct 2

                   A5      Approval and Certification of the Minutes from the Commissioners’ Court Agenda dated: November 24, 2008, Regular  December 8, 2008, Regular December 22, 2008 Regular



F1      From 001-0210-40719 Chapter 19 Funding to 001-0210-50800 Chapter 19 Expense – Jane Anderson, Elections

F2      From 009-0602-50807 Gen Misc to 009-0602-50868 Contract Labor – Dennis Robinson, Commissioner, Pct. 1

Simplified Plat:


     2.1     Byrd Addition, 1 lot, John Byrd, Pct. 3.




3.1     Consideration and action to approve a proclamation recognizing January 18-January 24, 2009 as Sanctity of Human Life Week in Ellis County.

                   -        Chad Adams, County Judge

 3.2     Consideration and action to appoint the following individuals to Ellis County Emergency Service District Boards to serve a regular two-year term, effective January 12, 2009 through December 31,  2010:         

                   Avalon ESD #8 Allen Lane

                   Palmer ESD #9   Douglas W. Young

                   -  Dennis Robinson, Commissioner, Pct. 1

                   -  Bill Dodson, Commissioner, Pct. 2                          

                   -  Holly Davis, Special Projects Director


           3.3     Consideration and action to adopt the prima facie maximum speed limit of 30 miles per hour, as adopted by the State of Texas within Section 545.352 of the Texas Transportation Code,  throughout all portions of Big Horn which are located within the unincorporated area of Ellis County as said portions of county roadway are wholly located within an urban district as that term is defined by Section 545.352(d)(2) of the Texas Transportation Code.

                   -   Ron Brown, Commissioner, Pct. 4


3.4     Consideration and action to reserve an 8 page tab in the Waxahachie Daily Light Profiles edition at a cost not to exceed $3,000.

                   -        Chad Adams, County Judge




Consideration and action regarding the following presented by Delton Ake, Director Department of Development:


          4.1     Replat- Greathouse Circle, lots 1 and 2, block A, Rodney Green; Bryan Crouch and Elizabeth Crouch, Pct. 3


4.2     To approve a Slaughter House at the location of 620 Greathouse Rd., Pct. 3.


4.3     Final Plat – Fresh Water District, Prairie Ridge, Phase I, 291 lots; 15 open space lots, PRA    Prairie Ridge, L.P.; pct. 4.





     Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:


      5.1        To extend the contracts for Bridge and Headwall Construction (for all precincts) to 12/31/09.  Contracts extensions will be issued to J.R. Bolton Construction and Neyland Bridge Construction.         

     5.2         To award the bid for Mixed Asphalt/Concrete to Big City Crushed Concrete for the period of 1/1/2009 through 12/31/2009 for all precincts.





“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.071, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the -Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.071.”


7.1     Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                   possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental       effect on the position of the governmental body in negotiations with a third person”.






Signed this the 8th day of January, 2009.                                                    



Chad Adams

Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the 8th day of January, 2009, at ____________ a.m./p.m.


Cindy Polley, County Clerk





          The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.

          Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.

          If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.

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