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Regular meeting will be held on Monday, June 9, 2008 at 10 a.m.

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Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, June 9, 2008 at 10:00 A.M., in the Commissioners’ Courtroom, 101 West Main Street (2nd Floor), Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:

          Judge Chad Adams


          Dennis Robinson, Commissioner, Pct. 1

          Bill Dodson, Commissioner, Pct. 2

          Heath Sims, Commissioner, Pct. 3

          Ron Brown, Commissioner, Pct. 4

County Clerk:

          Cindy Polley, County Clerk

County & District Attorney’s Office:

          Ann Montgomery, Assistant County Attorney

          Lee Auvenshine, Assistant County Attorney


1.         OPENING COURT


1.1         County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

1.2     Motion to Open Court.

1.3         Invocation and Pledge of Allegiance – Commissioner Dennis Robinson



2.            CONSENT AGENDA – Consideration and Action:



                   A1      Approval of Regular Bills, Payroll, and Officers' Reports.

                   A2      Approval and Certification of the Minutes from the Commissioners’ Court Agenda dated:

                                      March 10, 2008 - Regular     March 24, 2008 - Regular

                                      April 3, 2008 - Special         April 14, 2008 - Regular

                                      April 28, 2008 - Regular



F1     From 5-001-0540-0806 Bond, 5-001-0540-0819 Computer, 5-001-0540-0885 Sales Tax, 5-01-0540-0703 Telephone to 5-001-0540-0801 Supplies, 5-001-0540-0803 Furniture – Linda Sibley, JP #4

F2     From 5-001-0230-0601 Travel Reimbursement to 5-001-0230-0890 County Supply Room – Richard Denniston, Purchasing Agent

F3     From 5-011-0703-0904 Asphalt to 5-011-0703-0911 Gen Misc – Heath Sims, Commissioner, Pct. 3

F4      From 5-005-0703-0907 Tires to 5-005-0703-0914 Signs – Heath Sims, Commissioner, Pct. 3

         F5      From 4-001-0210-0962 Voting Equipment Rental, 4-001-0210-0964 Contracting Elections to 5-001-             0210-0801 Supplies – Jane Anderson, Elections Administrator


          F6      From 5-001-030-0805 Conference to 5-001-0030-0819 Computer, 5-001-0030-0802 Equipment, 5-                001-0030-0703 Telephone – Mike Navarro, Auditor



          3.1     Consideration and action to approve an Interlocal agreement between Ellis County and the                        Texas CUC Aggregation Project, Inc., d/b/a Public Power Pool (P3) to participate in joint                                      purchases with P3 and its membership.

                             -        Chad Adams, County Judge


3.2     Consideration and action regarding a proposal from Captain John Knight of the Ellis County Sheriff’s Office in reference to a recommendation to issue a Request For Proposal to upgrade the radio system used in Ellis County for Law Enforcement, Fire Service, and Public Works.            

                   -        Captain John Knight, Sheriff’s Office


            3.3     Consideration and action to approve a lease extension with Marty Zmolik for the building in Ennis                    that is used by Community Supervision and Corrections.

                                    -           Bill Dodson, Commissioner, Pct. 2





Consideration and action regarding the following presented by Delton Ake, Director Department of County Development:


     4.1     To grant a variance to Ellis County Rules, Regulations and Specifications for Subdivisions and               Manufactured Homes as it relates to the fire hydrant requirement located on 6” water line current                        water line is 3” per Buena Vista Water.  Green Meadows, Mike & Joanna Bailey, 102 Linkcrest                          Lane, Waxahachie, Pct. 3.

 4.2    To grant a variance to Ellis County Regulations and Specifications for Subdivisions and                              Manufactured Home as it relates to utility easements along the property line. James                      Doskocil, 105  Howe Circle, Italy, Pct. 3.


     4.3     To grant a variance to Ellis County Regulations and Specifications for Subdivisions and                                   Manufactured Home as it relates to minimum lot size of one acre. Elizabeth Munoz, 1121 Hunsucker                    Road, Ferris, Pct. 1.

     4.4     Discussion of the “Resolution concerning Utility and Communication Lines in County Right-of-                way”. Discussion is in regards to the depth that lines are to be installed.


5.         PURCHASING

Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:


5.1     To award the purchase of outdated law books to Cox-Smith Attorneys, Inc. for the sum of $50.         








7.         EXECUTIVE SESSION         

“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.071, §551.072, §551.074 or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.071, §551.072, §551.074.”


7.1    Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the         possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental   effect on the position of the governmental body in negotiations with a third person.






9.         ADJOURNMENT


Signed this the 5th day of June, 2008.                                   



Chad Adams

Ellis County Judge



I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the 5th day of June, 2008, at ____________ a.m./p.m.


Cindy Polley, County Clerk




The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.


Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.    


If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.

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