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Notice of Regular Meeting of Ellis County Commissioners Court

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Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, April 28, 2008 at 6:00 P.M., in the Commissioners’ Courtroom, 101 West Main Street (2nd Floor), Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:

          Judge Chad Adams


          Dennis Robinson, Commissioner, Pct. 1

          Bill Dodson, Commissioner, Pct. 2

          Heath Sims, Commissioner, Pct. 3

          Ron Brown, Commissioner, Pct. 4

County Clerk:

          Cindy Polley, County Clerk

County & District Attorney’s Office:

          Ann Montgomery, Assistant County Attorney

          Lee Auvenshine, Assistant County Attorney


1.         OPENING COURT


1.1         County Judge will call meeting to order, declare quorum if present, and declare notices legally  posted pursuant to Open Meetings Act.

1.2     Motion to Open Court.

1.3         Invocation and Pledge of Allegiance – Commissioner Bill Dodson



2.         CONSENT AGENDA – Consideration and Action:



                   A1      Approval of Regular Bills, Payroll, and Officers' Reports. 

                   A2      Approval of the March 2008 Travel Reports of the Texas Cooperative Extension Office

                                      Mark Arnold, Agriculture

                                      Page Bishop, 4-H

                                      Rita Hodges, Family & Consumer Sciences

                   A3      Confirmation of the approval of a professional services contract with Tim F. Glendening & Associates, Inc. for consulting services to implement and administer the Texas Community Development Program for Disaster Relief funds through the Texas Office of Rural Community Affairs.

                   A4      Approval of Amendment No. 1 to Contract No. 727247 between Ellis County and the Office of Rural Community Affairs (ORCA) relating to the Disaster Relief Grant.




F1      From 5-001-0425-0703 Telephone, 5-001-0425-0802 Equipment to 5-001-0425-0819 Computer                              – Diana Buckley, Human Services

F2      From 5-001-0050-0802 Equipment, 5-001-0050-0803 Furniture/Fixtures, 5-001-0050-0819                        Computer to 5-001-0050-0703 Telephone – Mark Arnold, Extension Service

F3      From 4-001-0210-0962 Rev/Voting Equip Rental to 5-001-0210-0801 Supplies, 5-001-0210-0888                    Computer Service/Rental – Jane Anderson, Elections

F4      From 5-021-0921-0807 Records Management Gen Misc to 5-021-0921-0802 Records                                         Management Equipment – Cindy Polley, County Clerk

          F5      From 5-009-0601-0911 Gen Misc to 5-009-0601-0914 Signs – Dennis Robinson, Commissioner,                    Pct. 1

          F6      From 3-006-0000-0302 RB 4-Fund Balance to 5-006-0754-0910 Gas/Oil, 5-006-0754-0840                        Contract Labor, 5-006-0754-0909 Repairs/Parts, 5-006-0754-0912 Bridge Repair, 5-006-0754-                             0913 Chemicals, 5-006-0754-0911 Gen Misc – Ron Brown, Commissioner, Pct. 4

          F7      From 3-012-0000-0302 FM 4 Fund Balance to 5-012-0754-0902 Gas/Oil, 5-012-0754-0901                        Repairs/Parts, 5-012-0754-0914 Signs, 5-012-0754-0911 Gen’l Expense – Ron Brown,                                        Commissioner, Pct. 4





          3.1     Consideration and action to approve a Proclamation for Moral Courage Week, May 4-10, 2008.

                             -        Chad Adams, County Judge


          3.2     Consideration & action to approve a proclamation declaring May 1, 2008 as American Bar                         Association’s Observance of Law Day in Ellis County.

                             -        Leanne Brindle, Law Librarian


          3.3     Discussion only concerning the recommendations of the Animal Control Ordinance Sub-                                      Committee.

                             -        Dennis Robinson, Commissioner, Pct. 1

                             -        Harlan Lowrance and Joanne Livingston, Committee Members


          3.4     Consideration and action to approve the Presiding and Alternate Election Judges and the number                              of clerks for each poll for the May 10, 2008 Local Option Election in the City of Ennis.

                             -        Jane Anderson, Election Administrator


3.5     Consideration and action regarding selection of three (3) public members of Elected Official Salary Grievance Committee for FY 2005. (Names drawn from Grand Jury List obtained from County Clerk from District Clerk) (TX Local Government Code §152.014 and §152.015).

                   -        Holly Davis, Special Projects Director


          3.14    Consideration and action to issue payment to Wray and Willett, PLLC in the amount of                                        $11,552.09, pursuant to invoice pertaining to legal services performed on behalf of the Ellis                        Prairie Soil and Water Conservation District in opposition to a petition seeking to create the                              Maypearl Water Control and Improvement District, in a matter pending before the Texas                                       Commission for Environmental Quality and the State Office of Administrative Hearings.

                   -        Lee Auvenshine, Assistant County Attorney


          3.6     Consideration and action to approve a proposal for professional services from Ellis                         Associates Surveyors for property surveying required for the acquisition of multiple real                           properties associated with the downtown bond construction program.

                             -        Joe White, County Engineer


          3.7     Consideration and action to approve a proposal for professional services from Ellis                         Associates Surveyors for property and construction surveying associated with the Ennis Sub           Courthouse.

                             -        Joe White, County Engineer


          3.8     Consideration and action necessary to approve an evaluation criteria system by which the                        NRCS EWP sites can be ranked by Ellis County for bid purposes by the NRCS.

                             -        Joe White, County Engineer


          3.9     Consideration and action to accept the resignation of Mr. James Hightower from the Ellis County                    Rural Rail Transportation District Board and to appoint Mr. Joe Pitts to fill his position, effective                     immediately.

                             -        Heath Sims, Commissioner, Pct. 3


          3.10    Consideration and action to approve contract with Jerry Frank Farr to provide mowing services for               Pct. 3, effective April 28, 2008, through Dec. 31, 2008. 

                             -        Heath Sims, Commissioner, Pct. 3


3.11    Consideration and action to approve an increase to the county mileage reimbursement from 48.5 cents per mile to 50.5 cents per mile in accordance with changes made by the Internal Revenue Service, effective April 29, 2008.

                   -        Bill Dodson, Commissioner, Pct. 2


          3.12    Discussion of road conditions relative to budget.

                             -        Bill Dodson, Commissioner, Pct. 2


3.13    Consideration and action to set a date for a Commissioners’ Court Workshop for discussion of FY 2008-2009 Budget regarding division of Commissioners’ Court Members Budget.

                   -        Bill Dodson, Commissioner, Pct. 2




Consideration and action regarding the following presented by Delton Ake, Director Department of County Development:


     4.1     To accept the construction of the infrastructure of Northeast Meadows, Phase II: Courtney Circle;                Loycie Circle; Thames Circle; Winsor Circle; Bershire Lane Davenport Lane; and a portion of                     Chazlyn Court, Robbie Hale, Pct. 1.


     4.2     To release the construction Letter of Credit #1145 to Inwood National Bank for the completed                         Northeast Meadows, Robbie. Hale, Pct 1.


     4.3     Replat – Duvall Place Addition, lot 1 into eight lots with cul-de-sac, Duvall Court, Paul Proctor,                         Pct 4.


     4.4     Preliminary Plat – Greathouse Circle Estates, 5 lots, Rodney Green, Pct. 3.


     4.5     Final Plat – Rockett Ranch, 21 lots, Jeff Love, Pct. 1.

5.         PURCHASING

Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:


5.1     To approve the payment of $74,579.82 to John Wright and Associates for seven (7) Arbitrator Camera Systems for patrol units.  Purchase was made on a state contract with Panasonic and required no bids.

5.2     To approve the bid to Colwell Oil Company for the 12 month purchase of Convenience Store fuel.  Contract will be for the period 5/1/2008 through 4/30/2009.

          5.3     To approve equipment from Pct.4 as surplus and authorize sale at auction.  Equipment is as                    follows:

                   One (1) 1993 Ford ¾ Ton Pickup

                   One (1) 1995 International Dump Truck.







“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code §551.071, §551.072, §551.074 or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under §551.071, §551.072, §551.074.”


7.1    Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                   possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.


          7.2     Pursuant to Section 551.074 of the Government Code, to deliberate the appointment,                     employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.




9.         ADJOURNMENT                                  


                                                                   Signed this the 24th day of April, 2008.                                  

          Chad Adams, Ellis County Judge



I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the 24th day of April, 2008, at _____ a.m./p.m.



By Cindy Polley, County Clerk


The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.

Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.

If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.

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