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Ellis County Commissioners Court agenda Monday, April 9

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Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, 

April 9, 2012 at 10:00 a.m., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley


Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4




1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2       Motion to Open Court.


1.3              Invocation and Pledge of Allegiance – Commissioner Bill Dodson


CONSENT AGENDA – Consideration and Action:




                        A1       Approval of Regular Bills, Payroll, and Officers' Reports


A2       Approval and certification of the minutes from the Commissioners’ Court agendas dated:

March 12, 2012   REGULAR and   March 26, 2012  REGULAR


                        A3       Approval of a resolution supporting Ellis County’s Employee Health and Safety Initiative.


                        A4       Acknowledgment of Heavy Equipment Safety Training received on March 14, 2012, by the following employees:  Gregory Pechacek, David Montelongo, Brian Almand, Garry Herrell, Abel Rodriguez, Lawrence Krajca, Frank La Scala, Rodney Trost, Larry Feaster, Pat Meyer, Jimer Cannaday, Randy Novak, Ruben Benavidez, Keith Johnson, Neal Byrd, Joe Windham, James White, Chad Bradley, Leon Zajic, Jack Whitt, Kelli Dortch and Diana Buckley.


                        A5       Acceptance of  Tier 1 – Partial Exemption Racial Profiling Report from Constable Precinct 3, Jimmie Ray


A6       Approval of the AirCheckTexas Drive a Clean Machine Program Administrative Agreement, with North Central Texas Council of Governments.






F1        From 001-0430-50806, Bonds/Dues To 001-0430-50801, Supplies; 001-0430-50802, Equipment.  – Joe Stewart, Fire Marshal


F2        From 005-0703-50802, Purchase of Equipment To 005-0703-50807, Misc.  – Heath Sims, Commissioner Pct. 3


F3        From 006-0754-40008, Interlocal; 006-0754-40004, Sale of Material; 006-0754-40010, Sale of Equipment To 006-0754-50807, General Misc.  – Ron Brown, Commissioner Pct. 4


F4        From 009-0602-50911, FM1 Gravel To 009-0602-50807, FM1 Gen. Misc. – Dennis Robinson, Commissioner Pct. 1


F5        From 056-0956-40087, Forfeiture Income To 056-0956-50807, Forfeiture Expense.  – Terry Nay, Constable Pct 2


Simplified Plat:


        SP1      Tuscany Village, 2 lots, United Bilt Homes, Pct. 3



Consideration and action regarding the following presented by Judy Armstrong, Director Department of Development:


2.1       Grant a one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes, as it relates to the road frontage requirement, Jordan Ranch, 8030 Jordan Lane, Larry Jones, Pct. 3




Consideration and action regarding the following presented by Alisha Wickens, Purchasing Agent:


3.1       To award the PRIMARY bid and enter into a contract regarding Bid #:  2012-007 (Purchase of Limestone Flex Base Material, Type A, Grade 1 delivered throughout Ellis County) and give the County Judge authority to enter into a contract.


3.2       To award the SECONDARY bid and enter into a contract regarding Bid #:  2012-007 (Purchase of Limestone Flex Base Material, Type A, Grade 1 – delivered throughout Ellis County) and give the County Judge authority to enter into a contract.


3.3       To award the PRIMARY bid and enter into a contract regarding Bid #:2012-007 (Purchase of Limestone Flex Base Material, Type A, Grade 4 – delivered throughout Ellis County) and give the County Judge authority to enter into a contract.





            4.1       Consideration and action to approve a proclamation declaring April 9- 13, 2012 as National

Library Week and to declare Tuesday, April 10th as Library Workers Day in Ellis County.


-          Carol Bush, County Judge


4.2       Consideration and action to approve a Memorandum of Understanding between the Ellis County Sheriff’s Office and the Center for Rural Development and the United States Department of Justice, National Institute of Justice, to authorize the use of a Tecnam P92 Eaglett N911TE aircraft by the Ellis County Sheriff’s Office for law enforcement purposes.


-          Chuck Laubach, Sheriff’s Office


4.3       Consideration and action as necessary for the approval of an Addendum to Master Service Agreement between Ellis County and Justice Solutions for the addition of Remote Data Backup, Hot-Spare Replication Services and Jail Information Public Inquiry.


                        -           Dennis Brearley, Sheriff’s Office


4.4       Consideration and action as may be appropriate to accept scrap by-product material from Anderson Columbia, Inc. from the Hwy. 287 By-Pass project in Ennis, Texas at no costs to Ellis County, Pct. 2.   Material is to be used to fill in ditches.  


 -          Bill Dodson, Ellis County Commissioner, Pct. 2


4.5       Consideration and action to approve an Interlocal Cooperation Contract between County of Ellis and City of Glenn Heights for term agreement February 1, 2012 to February 1, 2013.


-          Ron Brown, Commissioner Pct.4







“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”


5.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”







Signed this the _______ day of April, 2012.                        





Carol Bush

Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the South doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of April, 2012, at ____________ a.m./p.m.

Cindy Polley, County Clerk





  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.



By__________________________________, Deputy                                                        

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Nelson Propane

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