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Ellis County Commissioners Court agenda Monday, Feb.27

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Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday, February 27, 2012 at 6:00 p.m., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley


Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4





1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2       Motion to Open Court.


1.3              Invocation and Pledge of Allegiance – Commissioner Heath Sims



CONSENT AGENDA – Consideration and Action:




                        A1       Approval of Regular Bills, Payroll, and Officers' Reports


A2       Approval of the necessary bond for ESD #7 Board Member, Gary Sportsman.


                        A3       Approval of the Statements of Elected/Appointed Officials and Oaths of Office for the following Emergency Service District Board Members:


                                                ESD#4:           Dub Nowell

                                                ESD#5:           Paul W. Jones 


                        A4       Approval to amend the maintenance agreement with the Energy Control Systems (ECS) to include a pro-rated, three-year onsite service contract expiring on June 17, 2013 when the other units’ coverage expire in the amount of $2,107 for the new battery backup system located in the Ellis

                                    County Detention Center. 


                        A5       Approval of statement from Guinn & Morrison for redistricting services in the amount of $962.80.





F1        From 001-0190-50819, Computer To 001-0190-50698, Law Book. – Joe Grubbs, 378th District Court


                        F2        From 001-0400-50801, Office Supplies; 001-0400-50873, Maintenance/Repairs To 001-0400-50802, Equipment.  – Cheryl Chambers, Treasurer


                        F3        From   006-0754-50910, Gas/Oil To 006-0754-50807, General Misc.  – Ron Brown, Road & Bridge Pct 4


            F4        Approve refund of overpayment to the following accounts for payment in error:


                        Refund to be issued to:                                   Account          Amount Due

                                    Indymac Mortgage Services                           156954            $3434.11

                                    Gateway Mortgage Group                              173711            $2542.00

                                    Harper Cattle, LLC                                         190111            $8486.33

                                    Tori Lynn Harris                                             201004            $4861.78

                                    Canuto L. Galindo                                          205367            $4756.28

                                    CitiMortgage                                                   205692            $3787.74

                                    National City Mortgage                                  208159            $5993.55

                                    Gateway Mortgage Group                              218371            $2935.63

                                    Washington Mutual Home Loans                   223011            $5156.21

                                    Wells Fargo Home Mortgage                          225633            $3698.03

                                    CitiMortgage                                                   228431            $3752.43

                                    Gateway Mortgage Group                              229628            $3537.74




2.1       Consideration and action to approve an addendum to the Master Services Agreement (Contract Number LGS03-0019) between Ellis County and Local Government Solutions, originally approved pursuant to Minute Order 543.02 in 2002 and Minute Order 558.02 in 2003, to enhance data processing services provided by Local Government Solutions to the Ellis County and District Attorney’s Office.


-          Patrick Wilson, County & District Attorney


2.2       Consideration and action to award the Request for Competitive Sealed Proposal for Design and Modification for Repairs of VHF Radio System for Ellis County, Texas (Bid # 2012-004) to BearCom, based on the recommendation from the Ellis County Radio Committee and the County’s consultant, Tim Driscoll from RCC Consulting, Inc., and authorize the County Judge to sign Contract Agreement 2012-004.


                        -           Kathy Eriksen, Projects Coordinator


2.3       Consideration and action as may be necessary to adopt a Fund Balance Policy as required by Governmental Accounting Standards Board Statement 54.


-          Mike Navarro, County Auditor


2.4       Consideration and action to enact the Ellis County Burn Ban effective immediately.


-          Carol Bush, County Judge







“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”


3.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”





Signed this the _______ day of February, 2012.                                                                  




Carol Bush

Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the South doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of February, 2012, at ____________ a.m./p.m.

Cindy Polley, County Clerk



By__________________________________, Deputy                                                                    

  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.



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Nelson Propane

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