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Ellis County Comissioners Court Agenda Monday, Feb.13

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Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday, 

February 13, 2012 at 10:00 a.m., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley


Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4





1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2       Motion to Open Court.


1.3              Invocation and Pledge of Allegiance – Commissioner Bill Dodson



CONSENT AGENDA – Consideration and Action:




                        A1       Approval of Regular Bills, Payroll, and Officers' Reports


A2       Acceptance of a $200 donation to Constable Pct 3 from Joshua Sipes for purchase of mobile phone at no expense to Ellis County.   


A3       Approval of the January, 2012 Travel Reports of the Texas AgriLife Extension Office

                                                -Mark Arnold, Agriculture

                                                -Page Bishop, 4-H

                                                -Rita Hodges, Family & Consumer Sciences


A4       Approval of the necessary bond renewals for the following ESD Board of Directors:


                        ESD#4                        A. Lancaster, E. Martinek, D. Nowell, S. Schafer, J. Smith

ESD#7                        L. Mentzer, D. Weldon, F. Bledsue, J. Pressler


                        A5       Acceptance of an Independent Accountant’s Report on Applying Agreed-Upon Procedures regarding East Texas Medical Services dated September 30, 2011.


                        A6       Approval of the Statements of Elected/Appointed Officials and Oaths of Office for the following Emergency Service District Board Members:

                                    ESD#1:           Garry Harris

                                    ESD#2:           Danny Long

                                                ESD#4:           Andy Lancaster, Ernie Martinek,

                                                ESD#8            :           Teaner Johnson, Ronnie Gatlin          


A7       Approval of the dedication of the Ray Stewart Training Area and Lori McKenzie Patrol Briefing Room within the Ellis County Law Enforcement Center, and additional action to approve the dedication of Capt. Dino Martin Road on which the Ellis County Law Enforcement Center is located.


                A8       Approval of County Clerk Employee Blanket Bond effective 01.01.2012 through 01.01.2013


A9       Approval of the regular minutes of the Ellis County Commissioners’ Court for January 2012:

                                                January 9, 2011 Regular                 January 23, 2012 Regular

A10     Approval of a proclamation for an Ellis County employee.





F1        From 010-0653-50807, FM2 Gen Exp To 010-0653-50906, FM2 Culverts.  – Bill Dodson, RB2


F2        From 005-0703-50807, RB3 Misc. To 005-0703-50907, RB3 Tires.  – Heath Sims, RB3


F3        From 047-0947-50807, Gen. Misc. To 047-0947-50802, Equipment. – Johnny Brown, Sheriff


F4        Approve refund of overpayment to the following accounts for payment in error:


                        Refund to be issued to:                                   Account          Amount Due

                                    Chase                                                              150885            $2,968.13

                                    Wells Fargo                                                     152902            $2,668.84

                                    Chase                                                              216811            $2,831.18

                                    Nationwide Advantage Mortgage Co.           218048            $3,025.16

                                    Washington Mutual                                        230121            $2,743.35




Consideration and action regarding the following presented by Alisha Wickens, Purchasing Agent:


2.1       To approve a Facilities Emergency Generator Preventative Maintenance Agreement between Ellis County and Emergency Power Services. This will included the following generators (1) Original Jail Generator Set #1; (2) Jail Generator Set #2; (3)350KW Jail Facility Emergency Generator Set #3; (4) Historic Courthouse Generator Set; (5) 350KW Courthouse Facility Emergency Generator Set; and (6) “New” Juvenile Facility Emergency Generator Set.  (see attachment for details)

2.2       To declare as surplus for Road & Bridge Precinct 1 / Farm to Market Precinct 1 the following equipment to sale online auction with Rene Bates.  one Alamo Boom Axe (Serial No. 02803-05667) w/attachments for 6405 John Deer Tractor w/spare cutter;  one Ferguson Model No. SP912 Rubber Tire Roller (serial No. 1423); one 1,000 gal. Water Tank for Truck (needs repair); one Steam Cleaner Electric Power (needs repair); one Pickup Truck Bed for F250 Ford Pickup, 1999 model; one New Holland Tractor Type TN75D (Serial No. 001236144); one John Deer MX8 Cutter (Serial No. W00MX8E015212); and one Rhino Side Shift Mower Model No. DB 150 (Serial No. 11743).


2.3       To declare as surplus for Road & Bridge Precinct1/Farm to Market Precinct 1 the following vehicles to sale online auction with Rene Bates.  (1) 1983 C70 Chevy VIN 1GBJ7D1B7DV107616; and (3) 1999 C6500 Series Truck VIN 1GBJ7H1D4XJ102121; 1GBJ7H1D4XJ101826; and 1GBJ7H1D1XJ102075.                                                                                            




3.1       Consideration and action to approve leasing the county’s handicap voting equipment to Ellis County cities and school districts in for the May 12, 2012 election.  See cities and schools listed below:

CITY               CITY                           SCHOOL

Bardwell         Ovilla                          Ennis

Ennis               Palmer                         Ferris

Ferris               Pecan Hill                    Italy

Italy                 Red Oak                      Maypearl

Maypearl         Waxahachie                 Milford

Milford                                                Palmer

Oak Leaf                                             Red Oak


-       Jane Anderson, Elections


3.2       Consideration and action to approve a proclamation declaring February 19 – 25, 2012 Severe Weather Awareness Week in Ellis County.


-          Joe Stewart, Fire Marshal / Emergency Management Coordinator


3.3       Recognition of the County Clerk and special recognition to Tina Chambers, Administrative Assistant; Tammy Blankenship, Lead Clerk; and Krystal Casarez, Clerk for Ellis County Vital Statistics on receiving the 2010 and 2011 “Five Star Award For Excellence in Vital Registration in the State of Texas” from the Texas Department of State Health Services.


                        -           Cindy Polley, County Clerk


3.4       Recognition of Tammy Blankenship, Lead Clerk for Ellis County Vital Statistics, for becoming a Master Registrar after completing  the Master Registrar Certification Course for Texas Vital Statistics and the Texas Department of State Health Services.  Tammy is the first in Ellis County to achieve Master Registrar Status.


-           Cindy Polley, County Clerk




3.5       Discussion regarding installation of an ATM machine in the Ellis County Tax Office at 109 S. Jackson St. in Waxahachie.


-          John, Bridges, Tax Collector / Assessor


3.6       Consideration and action to reclassify two Road Worker III positions to Operator at $14.75 per hour; one Road Worker III position to Road Worker IV at $14.25 per hour and one Road Worker III position to Road Worker IV at $13.75 per hour.


-       Dennis Robinson, Commissioner Pct. 1


3.7       Pursuant to Section 263.152(a)(1) of the Local Government Code, consideration and action to approve the sale of modular wall units and cubicles which were previously declared as surplus by the Ellis County Commissioners Court on September 13, 2010 (Minute Order No. 305.10) to Navarro County.


-       Bill Dodson, Commissioner Pct. 2


3.8       Discussion regarding property/contents in Tejas Storage and disposition of property.


-          Carol Bush, County Judge


3.9       Consideration and action to enact the Ellis County Burn Ban effective immediately.


-          Carol Bush, County Judge








“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”


4.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”


4.2       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding all matters related to Cause No. 84,227, Petition of Carl H. Watson Requesting Deposition Before Suit, which is presently pending in the 40th Judicial District Court of Ellis County, Texas.







Signed this the _______ day of February, 2012.                                                                  




Carol Bush

Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the South doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of February, 2012, at ____________ a.m./p.m.



Cindy Polley, County Clerk



By__________________________________, Deputy                                                                    

  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.



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