Ellis County Commissioners Court Agenda for Monday, Oct.10

NOTICE OF REGULAR MEETING

ELLIS COUNTY COMMISSIONERS COURT

Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday, 

October 10, 2011, 10:00 A.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2^nd flr), 101 W.  Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley

Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4

OPENING COURT

1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

1.2       Motion to Open Court.

1.3              Invocation and Pledge of Allegiance - Commissioner Dennis Robinson

CONSENT AGENDA – Consideration and Action:

Administrative:

                        A1       Approval of Regular Bills, Payroll, and Officers' Reports

A2       Approval to move full-time benefits from position 6754-790-004 to position 6754-795-001.

A3       Approval to ratify the acceptance of the 2011 Justice Assistance Grant (JAG) in the amount of $10,458.

A4       Approve a request for funds in the amount of $15,000 to the Ellis County Child Protective Services as per the budget for FY 2011-12.

A5       Approval of a resolution in support of the Meals-on-Wheels of Johnson & Ellis County applying for a grant from the Texas Department of Agriculture Home –Delivered  Meal Grant Program. 

A6       Approve to rescind the appointment of Tim Birdwell as Ellis County Fire Marshal.

                        Financial:

F1        From 001-050-50843, 4-H Travel To 001-0050-50809, Auto Repair.  – Mark Arnold, Tx Ag Office

F2        From 001-230-50890, County Supply Room; 001-0230-50802, Equipment To 001-0230-50801, Supplies; 001-0230-50703, Telephone.  – Alisha Wickens, Purchasing

F3        From 001-0360-50805, DA-Conference To 001-0360-50801, DA-Supplies; 001-0360-50808, DA-Auto Gas.  – Patrick Wilson, County & District Attorney

F4        From 001-0375-50933, Consultant; 001-0375-50873, Maint; 001-0375-50805, Conference; 001-0375-50808, Auto/Gas/Oil To 001-0375-50835, Training Education; 001-0375-50801, Supplies.  – Joe White, Engineer

F5        From 019-0919-50803, Furniture/Fixtures To 019-0919-50799, Copier Maint/Supplies.  – Carol Bush, Law Library

Simplified Plat:

SP1      Caldwell’s Oates Road Addition, 1 lot, Ronny Caldwell, Pct. 1.

SP2      Leah Layne Estate, 1 lot, Jeffrey Powell, Pct. 3.

SP3      Pat & Gertrude Duvall Homestead, Janice Inman,  1 lot,  Pct. 4

ADMINISTRATIVE

2.1       Presentation by Tristem, Inc. regarding analyzing utility and telecommunication billing for potential refunds, to determine eligibility for lower rates and, if necessary, assist the County with the negotiation of new or modification of existing contracts with the County’s current utility and telecommunication providers.

-          Alisha Wickens, Purchasing                                    

2.2       Consideration and action to proclaim October 21, 2011 as “Pink-Out Day in Ellis County” in support of the battle against breast cancer.

-          Carol Bush, County Judge

2.3       Consideration and action to approve a proclamation designating October, 2011 as Domestic Violence Awareness Month in Ellis County.

-          Bill Dodson, Commissioner Pct. 2

2.4       Consideration and action to award sub-depository bank bids for offices in Ennis, Midlothian and Red Oak.

-          Cheryl Chambers, Treasurer

2.5       Consideration and action to receive an Energy Efficiency Grant presented by Paul Hernandez of Oncor Electric Delivery Company in the amount of $24,442 to be used to offset cost of two new energy efficient chillers recently installed at the Ellis County Detention Center.

-          Joe White, Engineer

2.6       Consideration and action to approve the certification of a Local Initiative Project (Emissions Enforcement Program) with the Texas Commission on Environmental Quality from September 1, 2011 through January 30, 2012.

-          Terry Nay, Constable Pct. 2

2.7       Order providing for the issuance and sale of Ellis County, Texas General Obligation Refunding Bonds, Series 2011; levying a tax in payment thereof; authorizing the execution and delivery of a purchase agreement, a paying agent/registrar agreement and an escrow agreement; calling certain obligations for redemption; and enacting other provisions relating thereto.

-          Mike Navarro, Auditor

2.8       Consideration and action to direct all money that otherwise would be deposited in a salary fund created under this chapter shall be deposited in the general fund of the county.

-          Mike Navarro, Auditor

2.9       Consideration and action to approve an order to tax tangible personal property in transit which would otherwise be exempt pursuant to Texas Tax Code, Section 11.253

-          Carol Bush, County Judge

2. 10    Consideration and action to approve a renewal of the salary supplements to the justices on the Tenth Court of Appeals in the amount of $1,632 for fiscal year 2011-2012.

-          Carol Bush, County Judge

RECESS TO CONVENE TO EXECUTIVE SESSION

EXECUTIVE SESSION

“The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”

3.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”

ADJOURNMENT OF EXECUTIVE SESSION

ADJOURNMENT

Signed this the _______ day of October, 2011.                                                                    

___________________________________ 

Carol Bush

Ellis County Judge

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of October, 2011 at ____________ a.m./p.m.

Cindy Polley, County Clerk

By__________________________________, Deputy