NOTICE OF
REGULAR MEETING
ELLIS COUNTY
COMMISSIONERS’ COURT
Notice is hereby
given that a regular meeting of the Ellis County Commissioners’ Court
will be held on Monday, August 10, 2009 at
10:00 A.M., in the Commissioners’ Courtroom, 101 West Main Street
(2nd Floor), Waxahachie, Texas at which
time the following will be discussed and considered, to-wit:
County Judge:
Judge
Carol Bush
Commissioners:
Dennis
Robinson, Commissioner, Pct. 1
Bill
Dodson, Commissioner, Pct. 2
Heath
Sims, Commissioner, Pct. 3
Ron
Brown, Commissioner, Pct. 4
County Clerk:
Cindy
Polley, County Clerk
County &
District Attorney’s Office:
Ann
Montgomery, Assistant County Attorney
Lee
Auvenshine, Assistant County Attorney
1. OPENING
COURT
- County Judge will
call meeting to order, declare quorum if present, and declare notices
legally posted pursuant to Open Meetings Act.
1.2 Motion
to Open Court.
- Invocation and Pledge
of Allegiance - Commissioner Ron Brown
Administrative:
A2 Accept
Certificate of Completion of Emergency Management Institute’s ICS-400:
Advanced Incident Command System Command and General Staff for Diana
Buckley
A3 Accept
placing the following vehicles on the list of authorized vehicles that
are allowed to display regular exempt plates: 1999 Chevy Silverado,
VIN #ZBCEC19T4X1153804 and 2000 Honda Accord VIN #1HGEJ8242YL099952
(Chuck Laubach, Sheriff’s Office)
F4 From
001-0520-50812 Radio, 001-0520-50873 Maint/Repair to 001-0520-50801
Supplies, 001-0520-50805 Conference – Jackie Miller, Jr. JP Pct. 2
F6 From
004-0652-30302 Fund Balance to 004-0652-50911 Gravel, 004-0652-50915
Asphalt – Bill Dodson, Commissioner, Pct. 2
F9 From
001-0530-50812 Radio, 001-0530-50873 Maint Ofc Equip to 001-0530-50802
Equipment, 001-0530-50801 Supplies – Curtis Polk, JP Pct. 3
F11 From
001-0614-50808 Gas to 001-0614-50802 Equipment, 001-0614-50812 Radio,
001-0614-50803 Furniture – Mike Jones, Constable Pct. 4
- 3. ADMINISTRATIVE
3.1 Presentation
from the Executive Director of the North Texas Behavioral Health Authority.
- Alex Smith, North Texas Behavioral
Health Authority (NTBHA)
3.2 Consideration
and action to implement flexible spending accounts for medical expenses
and child care expenses as allowed by law, utilizing an existing benefit
provider, AFLAC, to administer the plan.
- Diana Buckley, Human Services
3.3 Consideration
and action to allow retiree medical insurance premiums to remain unchanged
for the 2009-2010 plan year.
- Diana Buckley, Human Services
3.4 Consideration
and action to adopt a resolution encouraging our legislators to take
the time to consider proposed federal health care legislation very carefully,
to avoid rushing into a program that will hurt of citizens of this community
and this nation, and to seek , instead, to design real and lasting solutions
to the problem of access to health care.
- Diana Buckley, Human Services
3.5 Consideration
and action to accept a donation of 0.2266 tenths of an acre to Ellis
County located in Road and Bridge Precinct 3 by Mrs. Casey Mathews and
Mrs. Deonna Wesson and give the County Judge authority to sign any and
all documents related to this donation. This property is being donated
from two separate tracts of 0.1036 and 0.1230 respectably for the bridge
improvement project on Franks Road through the federal bridge replacement
project between Road and Bridge 3 and TXDOT.
- Heath Sims, Commissioner, Pct. 3
3.6 Consideration
and action to accept a grant award from the Edward Byrne Memorial Justice
Assistance Grant Program CFDA#16.804 for $76,950.
- Chuck Laubach, Sheriff’s Office
3.7 Consideration
and action to approve the polling locations for the November 3, 2009
Election.
- Jane Anderson, Elections Administrator
3.8 Consideration
and action to approve the November 3, 2009 early voting schedule.
- Jane Anderson, Elections Administrator
3.9 Consideration
and action to approve the lease of one handicap voting machine (Auto
Mark) to the City of Ovilla.
- Jane Anderson, Elections Administrator
3.10 Consideration
and action to approve a contract between Ellis County and the Texas
Department of Family and Protective Services for Title IV-E Legal Services
from September 1, 2009 through August 31, 2010.
- Holly Davis, Special Projects Director
3.11 Consideration
and action regarding setting the date, time and locations of the public
hearing on the proposed budget for Budget FY 2009-2010, pursuant to
Texas Local Government Code §111.007, as follows:
August 24, 2009,
6:00 p.m.
- Holly Davis, Special
Projects Director
3.12 Consideration
and action regarding discussing the Tax Rate for Budget FY 2009-2010
and take record vote to place the proposal to adopt the rate at a future
meeting.
- Holly Davis, Special Projects
Director
3.13 Consideration
and action to schedule two (2) public hearings to discuss setting the
proposed tax rate for Budget FY 2009-2010, and setting time and location
of such public hearings, pursuant to Texas Tax Code §26.06, as follows:
August 24, 2009 at
6 p.m.
Waxahachie, Texas, 75165
and
September
8, 2009 at 8:15 a.m.
Waxahachie, Texas, 75165
- Holly Davis, Special
Projects Director
3.
14 Consideration and action regarding approval of salaries, expenses
and allowances of elected officials for Budget FY 2009-2010, pursuant
to Texas Local Government Code §152.013.
4. ENGINEERING
Consideration
and action regarding the following presented by Joe White, County Engineer:
4.1
To select Bauhaus IG as the successful low bidder to provide and install
the new furniture for the Ellis County Bond Program at a contract amount
of $1.2 million which is within the bond budget.
Consideration
and action regarding the following presented by
Richard Denniston, Purchasing Agent:
5.1 To
declare scrap metal at Precinct 4 as salvage and authorize disposal.
Bids were solicited as surplus and no bids were received.
5.2 To
purchase a fully outfitted 2008 Dodge Charger at an approximate cost
of $30,000 for the Sheriff’s Office. Supplier is John Wright and Associates
6. DEPARTMENT
OF COUNTY DEVELOPMENT
Consideration
and action regarding the following presented by Delton Ake,
Director Department of Development:
6.1 Replat - R.D.T.
Development, lot 1 into lots 1A & 1B, Randall Dyess, Pct. 3.
6.2 Final
Plat – Country Creek Farm, Phase 3, 7 lots, Jim Spitzer, Pct. 3.
7. RECESS
TO CONVENE TO EXECUTIVE SESSION
8. EXECUTIVE
SESSION
“The
Commissioners’ Court of Ellis County reserves the right to adjourn
into Executive Session at any time during the course of this
meeting to discuss any of the matters listed in this agenda, in the
order deemed appropriate, as authorized by Texas Government Code §551.071,
or to seek the advice of its attorney and/or other attorneys representing
Ellis County on any matter in which the duty of the attorney to the
-Commissioners’ Court under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Texas Government
Code Chapter 551 or as otherwise may be permitted under §551.071.”
8.1 Pursuant
to Section 551.072 of the Government Code, consultation with counsel
regarding the possible sale or lease of real property “if
deliberation in an open meeting would have a detrimental effect on the
position of the governmental body in negotiations with a third person”.
9. ADJOURNMENT
OF EXECUTIVE SESSION
10. ADJOURNMENT
I, the undersigned,
County Clerk of the Ellis County Commissioners Court do hereby certify
that the above Notice of Regular Meeting of the Ellis County Commissioners
Court is a true and correct copy of said Notice, that I received said
Notice, and it was posted at the doors of the Ellis County Courthouse,
a place readily accessible to the general public at all times on the
6th day of August, 2009, at ____________ a.m./p.m.
Deputy
The
Commissioners Court reserves the right to consider and take action on
the above agenda items in any particular order.
Anyone
wishing to address the Commissioners Court concerning a posted agenda
item must make a formal request by presenting a "Participation
Form" to the County Clerk at least 10 minutes prior to the beginning
of the meeting.
If
you or your representative, have a disability that requires special
arrangements and you plan to attend this public meeting, please contact
the County Judge’s Office at (972) 825-5011 within 72 hours of the
meeting. Reasonable accommodations will be made to meet your needs
at the meeting.
