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Ellis County Commissioners Court Agenda for Monday, Sept. 26

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NOTICE OF REGULAR MEETING

ELLIS COUNTY COMMISSIONERS COURT

 

Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday, 

September  26, 2011, 6:00 P.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd flr),

101 W.  Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

 

County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley

 

Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4

 

OPENING COURT

 

1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

 

1.2              Motion to Open Court.

 

1.3              Invocation and Pledge of Allegiance – Commissioner Ron Brown

 

CONSENT AGENDA – Consideration and Action:

 

Administrative:

                                   

                        A1       Approval of Regular Bills, Payroll, and Officers' Reports

 

A2       Approval of the August, 2011 travel reports of the Texas AgriLife Extension Office

                                                -Mark Arnold, Agriculture

                                                -Page Bishop, 4-H

                                                -Rita Hodges, Family & Consumer Sciences

                       

                        A3       Approval to accept a check in the amount of $500 from Bunker to be applied to the Employee Appreciation Dinner.

 

                        Financial:

 

F1        From 001-0060-50801, Supplies To 001-0060-50819, Computer.  – Judy Armstrong, Dept of Development

 

F2        From 001-0230-50873, Maint/rps/office equipment; 001-0230-50802, Equipment To 001-0230-50805, Conference; 001-0230-50803, Furn/Fixtures. – Alisha Wickens, Purchasing

 

F3        From 001-0370-50804, Postage; 001-0370-50802, Equipment To 001-0370-50801, Supplies; 001-0370-50805, Conference.  – John Bridges, Tax Office

 

F4        From 001-0520-50602, Staff Travel; 001-0520-50874, Docket Books & Print; 001-0520-50873, Maint & Repairs To 001-0520-50802, Equipment.  – Jackie Miller, Jr. JP2

 

F5        From 001-0520-50812, Radio; 001-0520-50803, Office Fixtures; 001-0520-50602, Staff Travel To 001-0520-50805, Conference.  – Jackie Miller, Jr. JP2

 

F6        From 001-0520-50873, Maint & Repair; 001-0520-50703, Telephone; 001-0520-50601, Travel Reimbursement To 001-0520-50801, Supplies.  – Jackie Miller, Jr.  JP2

 

F7        From 001-0540-50873, Maint/rps/office equipment; To 001-0540-50819, Computer.  –Steve Egan, JP4

 

F8        From 001-0612-50703, Telephone; 001-0612-50806, Bonds/Dues;001-0612-50808, Auto Gas/Oil; 001-0612-50805, Conference; 001-0612-50945, ECEEP Expenses To 001-0612-50802, Equipment.  – Terry Nay, Constable Pct 2

 

F9        From 004-0652-40619, RB2 Restitution To 004-0652-50807, RB2 Gen Exp.  – Bill Dodson, RB2

 

F10      From 004-0652-50807, RB2 Gen Exp To 004-0652-50703, RB2 Telephone.  -  Bill Dodson, RB2

 

F11      From   005-0703-50911, Gravel To 005-0703-50907, Tires; 005-0703-50915, Asphalt.  – Heath Sims, RB3

 

F12      From 006-0754-40008, Interlocal To 006-0754-50915, Asphalt.  – Ron Brown, RB4

 

F13      From 006-0754-50502, Wages To 006-0754-50911, Gravel.  – Ron Brown, RB4

 

F14      From 011-0704-50909, Repair/Parts To 001-0704-50915, Asphalt.  – Heath Sims, RB3

 

F15      From 001-0010-50902, Crime Prevention; 001-0010-50888, Computer Services; 001-0010-50834, Crime Scene; 001-0010-50904, Animal Control; 001-0010-50502, Staff Salary To  001-0010-50819, Computers.  – Johnny Brown, Sheriff

 

F16      From 001-0010-50502, Staff Salary; 0010-0015-50502, Staff Salary To 001-0010-50503, Certification Pay; 001-0010-50703, Telephone; 001-0010-50802, Equipment; 001-0010-50805, Conference; 001-0010-50806, Official Bond/Dues; 001-0010-50807, Gen. Misc; 001-0010-50808, Auto Gas & Oil; 001-0010-50809, Auto Repairs; 001-0010-50810, Auto Tires; 001-0010-50811, Auto Purchase; 001-0010-50835, Employee Training; 001-0010-50865, Employee Screening; 001-0010-50885, Sales Tax.  – Johnny Brown, Sheriff

 

F17      From 001-0015-50503, Certification Pay; 001-0015-50553, Social Security; 001-0015-50865, Employee Screening; 001-0015-50814, Feeding Inmates To 001-0015-50802, Equipment; 001-0015-50808, Auto Gas & Oil; 001-0015-50809, Auto Repairs/Maintenance; 001-0015-50835, Employee Training; 001-0015-50812, Radio.  – Johnny Brown, Sheriff

 

F18      From 001-0015-50502, Staff Salary; 001-0015-50553, Social Security; 001-0015-50813, Inmates Medical To 001-0010-50802, Equipment; 001-0010-50811, Auto Purchase; 001-0010-50809, Auto Repairs.  – Johnny Brown, Sheriff

                                                           

ADMINISTRATIVE

 

2.1       Consideration and action to approve a proclamation designating October 2 – 8, 2011 as National

4-H Week in Ellis County.

 

-          Heath Sims, Commissioner Pct. 3

 

2.2       Presentation of a report by Dr. Mackie Owens on the status of programs at Hope Clinic.

 

-          Diana Buckley, Human Services

 

2.3       Consideration and action to authorize payment of the October 1 installment of the Hope Clinic contract fee for the period  October 1, 2011 through December 31, 2011 in the amount of $107,018.27, which represents one quarter of the annual contract amount.

 

-          Diana Buckley, Human Services

 

2.4a     Consideration and action to adopt a General Maintenance and Operations tax rate of 0.380091 (consisting of an Interest and Sinking rate of 0.059754  and a Operations rate of 0.320337), and to adopt a Farm to Market tax rate of 0.033508 for Ellis County FY 2011-2012, pursuant to Texas Local Government Code §81.006  and Texas Tax Code §26.05. This will make the total tax rate 0.413599 per $100 of taxable value.

 

-          Carol Bush, County Judge

 

2.4b   Consideration and action to ratify the property tax increase of  2 cents that is necessary to fund the Ellis County Budget FY 2011-12, that was adopted by the Commissioners Court on September 21, 2011, as required by Local Government Code 111.008(c).

 

-          Carol Bush, County Judge

 

2.5       Presentation by David Hardaway of AT&T of the benefits and cost savings to transition County cell phones from individual plans to a Pooled Minute Plan under the State of Texas Department of Information Resources contract.

 

-          Alisha Wickens, Purchasing

 

2.6       Presentation and discussion concerning cell phone usage and County policy.

 

-          Alisha Wickens, Purchasing

 

2.7       Consideration and action to approve moving the current AT&T cell phone numbers from individual plans to a Pooled Minute Plan under the State’s Department of Information Resources contract.

 

-          Carol Bush, County Judge

 

2.8       Consideration and action to fix telephone line items for each department, disallowing transfer of funds from those line items except upon review by the Commissioners’ Court in open session.

 

-          Carol Bush, County Judge

 

2.9       Consideration and action to nominate candidates for the Board of Directors of the Ellis Central Appraisal District for the term of 2011-12, according to the Texas Tax Code, Title 1, Subtitle B, Chapter 6, Subchapter A, Section 6.03.

 

-          Carol Bush, County Judge

 

2.10     Consideration and action to approve a work order with the City of Ovilla to reclaim and reseal Malloy Rd., Ovilla, Texas.

 

-          Ron Brown, Commissioner Pct. 4

 

Consideration and action regarding the following presented by Judy Armstrong, Department of Development:  (Items 2.11 – 2.17)

 

2.11     Replat – Brookbend Place, lots 2, 3, and 4, Block A, Chris and Tina Autry and Terry and Shelia Gilman, Pct. 1.

 

2.12     Replat – Baucum Ranch, Phase I, lot 2, John and Alice Valderas, Pct. 3.

 

2.13     Variance- from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it pertains to the fire hydrant requirement every 450’, 300 E.P. Dawson Road, John and Lisa Austin, Pct. 3.

 

2.14     Replat – Austin Acres Two, Lot 1, Block A, John and Lisa Austin, Pct. 3.

 

2.15     Variance – from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it relates to the 150’ per lot of road frontage, 1291 Panorama Loop, Dan Gus, Pct. 4.

 

2.16     Replat – Rolling Acres, lot 3, Janie Jones, 824 Broadhead Road, Janie Jones, Pct. 2.

 

2.17     Variance- from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes, as it relates to the 10’ utility/building set-back line, 175 Boz Road, Robert and Teri Best, Pct. 3.

 

2.18     Consideration and action as may be appropriate regarding Interlocal Cooperation Contract between County of Ellis and City of Ennis for term agreement October 1, 2011 to September 30, 2012. 

-          Bill Dodson, Commissioner Pct. 2

 

2.19     Consideration and action as may be appropriate regarding Interlocal Cooperation Contract between County of Ellis and City of Bardwell for term agreement October 1, 2011 to September 30, 2012.

-          Bill Dodson, Commissioner Pct. 2

 

2.20     Consideration and action as may be appropriate regarding Interlocal Cooperation Contract between County of Ellis and City of Garrett for term agreement October 1, 2011 to September 30, 2012.

-          Bill Dodson, Commissioner Pct. 2

 

2.21     Consideration and action as may be appropriate regarding Interlocal Cooperation Contract between County of Ellis and City of Alma for term October 1, 2011, to September 30, 2012.

 

-          Bill Dodson, Commissioner Pct. 2

 

2.22     Consideration and action as may be appropriate regarding Interlocal Cooperation Contract between County of Ellis and Avalon Independent School District (Avalon ISD). 

 

-          Bill Dodson, Commissioner Pct. 2

 

2.23     Consideration and action as may be appropriate regarding Interlocal Cooperation Contract between County of Ellis and the Ennis Independent School District (Ennis ISD) for term agreement October 1, 2011 to September 30, 2012.

 

-          Bill Dodson, Commissioner Pct. 2

 

2.24     Consideration and action as may be appropriate regarding Agreement Cooperation between County of Ellis and Ennis Garden Club (represented by Chairman of the Bluebonnet Trail Annual Event) Pursuant to Local Govt. Code § 319.003 (a) and 319.004 for term agreement October 1, 2011 to September 30, 2012.

 

-          Bill Dodson, Commissioner Pct. 2

 

2.25     Consideration and action as may be appropriate regarding Work Order Under Agreement Cooperation between County of Ellis and Ennis Garden Club (Represented by Chairman of the Bluebonnet Trail Annual Event).  Work Order consists of placement of directional signs that are provided by Ennis Garden Club on Ellis County easements as designated by representatives of the Ennis Garden Club.  Work Order services will be provided before, during and after the Bluebonnet Trail annual event (approximately the end of February, March, April and middle of May 2012.

                       

-          Bill Dodson, Commissioner Pct. 2

 

2.26     Consideration and action as needed for the purchase of 15 vehicles for Sheriff’s Office to replace 15 older vehicles being rotated out of service.  All vehicles will be purchased pursuant to Chapter 262 of the Texas Local Government Code.

 

-          Johnny Brown, Sheriff

 

 

RECESS TO CONVENE TO EXECUTIVE SESSION

 

 

EXECUTIVE SESSION     

 

“The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”

 

3.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”

 

 

ADJOURNMENT OF EXECUTIVE SESSION

 

 

ADJOURNMENT

Signed this the _______ day of September, 2011.                                                                

 

 

___________________________________ 

Carol Bush

Ellis County Judge

 

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of September, 2011 at ____________ a.m./p.m.

Cindy Polley, County Clerk

 

 

  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.

 

By__________________________________, Deputy        


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