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Ellis County Commissioners Court Agenda for Monday, Sept. 12

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Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday, 

September 12, 2011, 10:00 A.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd flr), 101 W.  Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley


Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4






1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2       Motion to Open Court.


1.3              Invocation and Pledge of Allegiance - Commissioner Bill Dodson



CONSENT AGENDA – Consideration and Action:




                        A1       Approval of Regular Bills, Payroll, and Officers' Reports


A2       Approval and certification of the official minutes from the Commissioners Court Agenda:


 August 8 & 22, 2011   Regular                      August 16 & 25, 2011   Special


A3       Authorization of a Notice of Intent to Participate in the Hog Out County Grants Program by September 30, 2011 for Ellis County’s participation in the Texas Department of Agriculture Feral Hog Abatement Technologies Program. Mark Arnold, Ellis County Extension Agent, will head up the program and be responsible for the grant application process.  


A4       Approval of the appointment of Carol Mraz to the North Central Texas Council of Government’s Regional Agency on Aging Advisory Committee.  Ms. Mraz will complete an unexpired term ending December 31, 2011 and will continue with the next term from January 1, 2012 through December 31, 2012.




A5       Consideration and action to approve the Ellis County Sheriff’s and Constables’ Fees, effective January 1, 2012, as required under Local Government Code Section 118.131.  This law requires Commissioners’ Courts to set fees charged for civil services by the offices of the sheriff and constables and directs that these fees be reported to the Texas Comptroller.  There are no changes in the fees for 2012.






F1        From 001-0210-40719, Chapter 19 State Funds To 01-0210-50800, Chapter 19 Expense.  Jane Anderson, Elections


F2        From 001-0230-50601, Travel Reimbursement; 001-0230-50703, Telephone; 001-0230-50874, Printing To 001-0230-50805, Conference; 001-0230-50801, Supplies; 001-0230-50802, Equipment.  – Alisha Wickens, Purchasing


F3        From 001-0380-50888, Computer Service To 001-0380-50819, Computer.  – Jim Chapman, CCL1


F4        From 001-0400-50802, Equipment To 001-0400-50805, Conference.  – Cheryl Chambers, Treasurer


F5        From 001-0612-50808, Auto Gas / Oil To 001-0612-50819, Computers. – Terry Nay, Constable   Pct 2


F6        From 003-0601-50915, RB1 Asphalt To 003-0601-50911, RB1 Gravel.  – Dennis Robinson, RB1


F7        From 006-0754-30302, Fund Balance; 006-0754-40010, Sale of Equipment; 006-0754-50868, Contract Labor; 006-0754-50807, Gen. Misc. To 006-0754-50911, Gravel; 006-0754-50915, Asphalt.  – Ron Brown, RB4


F8        From 010-0653-50807, FM2 Gen. Misc. To 010-0653-50909, FM2 Repairs Parts.  – Bill Dodson, FM2


F9        From 010-0653-50868, FM2 Contract Labor To 010-0653-50910, FM2 Gas.  – Bill Dodson, FM2


F10      From 011-0704-50807, Misc.; 001-0704-50911, Gravel; 001-0704-50912, Bridge Repair; 001-0704-50914, Signs To 001-0704-50915, Asphalt.  – Heath Sims, FM3


F11      From 012-0755-50908, Lumber To 012-0755-50909, Repairs & Parts.  – Ron Brown, RB4


F12      From 012-0755-50913, Chemicals; 012-0755-50906, Culverts To 012-0755-50807, Gen. Misc.  – Ron Brown, RB4


F13      From 001-0010-40003 Gen. Fund Misc. Reimbursement To 001-0010-50802, Equipment. – Johnny Brown, Sheriff










Public Hearing on the proposed Ellis County Tax Rate  for Budget Fiscal Year 2011-2012 pursuant to Commissioners Court announcement on August 22, 2011 (Minute Order No 296.11) .






2.1       Consideration and action to set the date, time, and place of the Commissioners’ Court meeting when it will vote on the 2011-12 tax rate.  It is being suggested that the meeting be on Monday, September 26, 2011 at 6:00 p.m. in the Ellis County Commissioners’ Courtroom, 101 W. Main St., Waxahachie, TX 75165.


-       Carol Bush, County Judge


2.2       Consideration and action to approve a Joint Elections Agreement and Contract for Services for the November 8, 2011 election for the City of Mansfield.  The contract must be signed by the entity Mayor and the Ellis County Contracting Officer.


-          Jane Anderson, Elections Administrator


2.3       Consideration and action to approve the Presiding Judges, Alternate Judges and the number of clerks to serve in the November 8, 2011 Election.


-          Jane Anderson, Elections Administrator


2.4       Consideration and action to approve the Presiding Judge of the Early Voting Ballot Board and the number of clerks to be hired for the November 8, 2011 election.


-          Jane Anderson, Elections Administrator


2.5       Consideration and action to approve the renewal of an agreement with SimplexGrinnell for fire alarm safety inspections for the Wayne McCollum Detention Center.  The terms of this agreement are from October 1, 2011 through September 30, 2012.


                                    -           Dennis Brearley, Sheriff’s Office


2.6       Consideration and action to approve the contractual rate with Correctional Healthcare Companies for October 1, 2011, through September 30, 2012, for a monthly charge of $95,306.87 for health care services rendered to the Wayne McCollum Detention Center.  This amount is the same as last budget year with no increase.


-          Dennis Brearley, Sheriff’s Office



2.7       Consideration and action to approve the renewal of a contract with the SPCA for animal services with contracted monthly payments of $4315 from October 1, 2011 through September 30, 2012.


-       Bill Dodson, Commissioner Pct. 2


2.8       Consideration and action to approve a resolution authorizing the County Judge to execute an agreement for “Bridge Replacement and Rehabilitation Off of the State System.”


-       Bill Dodson, Commissioner Pct. 2






“The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”


3.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”





Signed this the _______ day of September, 2011.                                                                




Carol Bush

Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of September, 2011 at ____________ a.m./p.m.


Cindy Polley, County Clerk



  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.


By__________________________________, Deputy        

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Nelson Propane

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