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Ellis County Commissioners Court agenda Monday, July 11

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NOTICE OF REGULAR MEETING

ELLIS COUNTY COMMISSIONERS COURT

 

Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday,  July 11, 2011, 10:00 A.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

 

County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley

 

Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4

 

OPENING COURT

 

1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

 

1.2       Motion to Open Court.

 

1.3              Invocation and Pledge of Allegiance – Commissioner Ron Brown

 

CONSENT AGENDA – Consideration and Action:

 

Administrative:

                                   

                        A1       Approval of Regular Bills, Payroll, and Officers' Reports

 

                        A2       Acceptance of the Statement of Cash Receipts and Disbursements for the year ended 12/31/10 for Ellis County Emergency Service Districts #7; pursuant to Sec. 775.082(b) of the Texas Health and Safety Code.

 

A3       Approval and certification of the official minutes from the Commissioners Court Agenda:

               

 June 13, 2011   Regular                  June 27, 2011   Regular                     

 

A4       Approval of payment of invoice in the amount of $1,437.50 to Jason Willett for legal services rendered on behalf of Ellis Prairie SWCD in a matter involving the application of Galilee Partners, L.P., for the creation of Maypearl WCID No. 1.

 

                        Financial:

 

F1        From 001-0020-50704, Pest Control; 001-0020-50807, Gen. Misc.; 001-0020-50702, Repairs To 001-0020-50858, Custodial Supplies.  – Keith Roberts, Maintenance

 

F2        From 001-0400-50801, Supplies To 001-0400-50806, Official Bond/Dues.  – Cheryl Chambers, Treasurer

F3        From 001-0450-50834, Crime Scene To 001-0450-50801, Supplies.  – Jim Pharr, Fire Marshal

 

F4        From 001-0510-50602, Staff Travel; 001-0510-50802, Equipment; 001-0510-50805, Conference To 001-0510-50601, Travel Reimbursement.  – Bill Woody, JP1

 

F5        From 003-0601-30302, RB1 Fund Balance To 003-0601-50807, RB1 Gen. Misc.  – Dennis Robinson, RB1

 

F6        From 009-0602-30302, FM1 Fund Balance To 009-0602-50911, FM1 Gravel; 009-0602-50915, FM1 Asphalt; 009-0602-50807, FM1, Gen. Misc.  – Dennis Robinson, RB1

 

F7        From 010-0653-50868, FM2 Contract Labor To 010-0653-50910, FM2-Gas.  –Bill Dodson, RB2

 

F8        From 010-0653-50868, FM2 Contract Labor To 010-0653-50907, FM2-Tires. – Bill Dodson, RB2

 

F9        Approve refund of overpayment to the following accounts for payment in error:

                       

                        Refund to be issued to:                       Account          Amount Due  

                        CoreLogic                                           174681            $2462.60

                        AHMSI                                               219524            $3,695.49

CoreLogic                                           227019            $3,559.43

Nationstar Mortgage                           236170            $9,990.93

                       

DEPARTMENT OF COUNTY DEVELOPMENT

Consideration and action regarding the following presented by Delton Ake, Director Department of Development:

 

2.1       A one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Home Parks as it relates to the road frontage requirement of 150’ per lot, Yates Corner, lot 2, Brigman Road , Randy Yates, Pct. 3.

 

2.2       A one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Home Parks as it relates to the fire hydrant requirement  spaced every 450’,

Yates Corner, lot 2, Brigman Road, Randy Yates, Pct. 3

 

2.3       A one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Home Parks as it relates to the fire hydrant requirement spaced every 450’, Interstate Hwy 35-E, Paul and Marcella Martin, Pct. 2.

 

2.4  Final Plat- Garden Estates, 4 lots, Westmoreland Road, Connie Smades, Pct. 4.

 

2.5  Final Plat – Allison Addition, 3 lots, Campbell Road, Stephen Allison, Pct. 3.

 

ADMINISTRATIVE

 

3.1       Consideration and action to approve the Early Voting Schedule and Election Day Polling Locations for the November 8, 2011 Amendment Election.

 

-          Jane Anderson, Elections Administrator

 

 

3.2       Presentation by the District and County Clerks’ offices regarding services now available on the Ellis County website.

 

-          Cindy Polley, County Clerk

-          Melanie Reed, District Clerk

 

3.3       Consideration and action to select either Model Plan 3 or Model Plan 7 for submission to Ellis County’s legal consultant, Michael Morrison, who will prepare documents which will be utilized to obtain pre-clearance from the United States Department of Justice for the purposes of redistricting Ellis County’s commissioner precincts.  Model Plans 3 and 7 were the subject of a special meeting of the Ellis County Commissioners Court on July 6, 2011, at which time public comment was provided by the members of the Commissioners Court, the Ellis County Citizens Advisory Committee and the general public.

 

-          Carol Bush, County Judge

 

3.4         Consideration and action to accept a dedication from the state of Texas of an approximate 1.5 mile section of right of way known as Old Highway 287, near the community of Reagor Springs, in exchange for the promise of the state of Texas to improve, mill, place a HMAC overlay and restripe the roadway within said right of way."

 

-          Bill Dodson, Commissioner Pct. 2

 

3.5       Consideration and action to approve a request from the city of Red Oak to repair Shawnee Road, Fawn Ridge Drive, Beaver Creek Drive, Fox Grove Drive and Deer Creek Drive as per the inter-local agreement.

 

-          Ron Brown, Commissioner Pct. 4

 

3.6       Consideration and action to approve an Interlocal Cooperation Contract between Ellis County Precinct 4 and the City of Glenn Heights.

 

-          Ron Brown, Commissioner Pct. 4

 

3.7       Consideration and action to approve an Interlocal Cooperation Contract between Ellis County Precinct 4 and the City of Ovilla.

 

-          Ron Brown, Commissioner Pct. 4

 

3.8       Consideration and action to approve an Interlocal Cooperation Contract between Ellis County Precinct 4 and the City of Pecan Hill.

 

-          Ron Brown, Commissioner Pct. 4

 

3.9       Consideration and action to approve an Interlocal Cooperation Contract between Ellis County Precinct 4 and the City of Oak Leaf.

 

-          Ron Brown, Commissioner Pct. 4

 

 

 

RECESS TO CONVENE TO EXECUTIVE SESSION

 

EXECUTIVE SESSION     

 

“The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”

 

4.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”

 

 

ADJOURNMENT OF EXECUTIVE SESSION

 

 

ADJOURNMENT

Signed this the _______ day of July, 2011.                                                              

 

 

___________________________________ 

Carol Bush

Ellis County Judge

 

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the ____day of July, 2011 at ____________ a.m./p.m.

 

Cindy Polley, County Clerk

 

 

  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.

 

 

By__________________________________, Deputy        


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Nelson Propane

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