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Ellis County Commissioners Court agenda Monday, April 25

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Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday, 

April 25, 2011, 6:00 P.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd flr),

101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley


Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery-Moran

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4




1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2       Motion to Open Court.


1.3              Invocation and Pledge of Allegiance - Commissioner Heath Sims



CONSENT AGENDA – Consideration and Action:




                        A1       Approval of Regular Bills, Payroll, and Officers' Reports


A2       To approve the placement of the following vehicles to the list of authorized vehicles allowed to display regular exempt plates:  1) Unit #99, a 2001 Chevy 1500 VIN#1GCEC19R012175558; and 2) Unit #98, a 2002 Ford F-150 VIN# 1FTRW07652KD20020.


A3       Approval of a one year service contract on the County Jail (dispatch consoles) and Boyce Tower Equipment.   This service is offered by Aerowave Communications at no increase in cost over last year’s contract; effective April 1, 2011 through March 31, 2012.


A4       Acceptance of certificates for “Simulator Driver Training” for Ellis County employees.


A5       Approval of the March, 2011 Travel Reports of the Texas AgriLife Extension Office

                                                -Mark Arnold, Agriculture

                                                -Page Bishop, 4-H

                                                -Rita Hodges, Family & Consumer Sciences


A6       Approval and certification of the minutes from the Commissioners Court Agenda dated:

March 14, 2011 REGULAR         March 28, 2011 REGULAR

A7       Approve a resolution supporting HB 443 of the 82nd Texas Legislature imposing a fee increase for the execution of processing of a warrant, capias, or capias pro fine or any other fee imposed on a conviction of a felony or misdemeanor.




F1        From 001-0060-50805, Conference To 001-0060-50819, Computer.  -Delton Ake, Department of Development

F2        From 001-0520-50874, Docket Books and Printing To 001-0520-50801, Supplies. – Jackie Miller, Jr., JP2


F3        From 001-0612-50808, Auto Gas/Oil To 001-0612-50809, Auto Repairs; 001-0612-50810, Auto Tires; 001-0612-50801, Supplies.  – Terry Nay, Constable, Pct 2


F4        From 006-0754-30302, Fund Balance To 006-0754-50910, Gas/Oil.  - Ron Brown, RB4


F5        From   010-0653-50926, FM2, Debt Service; 010-0653-50807, FM2, Gen Expense To 010-0653-50802, FM2, Equipment; 010-0653-50911, FM2, Gravel; 010-0653-50915, FM2, Asphalt.  – Bill Dodson, RB2


F6        Approve refund of overpayment to the following accounts for payment in error:


                        Refund to be issued to:                       Account          Amount Due

Tony M. Fairless                     149884            $2,622.42

                                    Thomas D. Powers                  218357            $3,209.81

                                    Jason Chagnon                        226774            $3,173.77

                                    CitiMortgage, Inc.                  218710            $3,752.70

                                    USAA                                     230296            $7,467.55

                                    Chase Home Finance              232384            $4,782.06

Simplified Plat:


            SP1      Christian Road, 4 lots, Joe Matour, Pct. 2





2.1       Public hearing regarding potential amendments to Ellis County’s On-Site Sewage Facilities Rules which were originally adopted on August 12, 2002, pursuant to Chapter 366 of the Texas Health and Safety Code and Title 30, Texas Administrative Code, Chapter 285.




Consideration and action regarding the following presented by Delton Ake, Director Department of Development:


3.1       Pursuant to Chapter 366 of the Texas Health and Safety Code and Title 30, Texas Administrative Code, Chapter 285, consideration and action to approve amendments to Ellis County’s On-Site Sewage Facilities Rules which were originally adopted on August 12, 2002. 


3.2       Replat – Whispering Meadows, lot 4B, Thomas and Norma McAnally, Pct. 1

3.3       Consideration and action to grant a one-time variance from the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Home Parks as it relates to the fire hydrant requirement of one fire hydrant every 450’, to replat Rolling Acres, lot 3 Broadhead Road,  Janie Jones, Pct. 2.




4.1       Presentation of the Texas AgriLife Extension Service, Ellis County Interpretative Event and introduction of new the District Extension Administrator, Donald Kelm.


-          Mark Arnold, County Extension Agent


4.2       Consideration and action to approve a consulting contract with RCC Consultants, Inc. to upgrade the County’s public communications system to comply with FCC Narrowbanding mandate and recommend improvements to the County’s VHF land mobile radio communication system.                                                                                                                                  

                        -           Kathy Eriksen, Projects Coordinator


4.3       Consideration and action to approve a contract with Cisco for SMARTnet services on all Cisco hardware and software to be paid annually on a 5-year term.


-          Teral Crawford, Information Technology


4.4       Consideration and action to approve the purchase of Cisco network hardware to convert the I35E phone system.  Cost not to exceed $2,800.00.


-          Teral Crawford, Information Technology


4.5       Consideration and action to approve an Ellis County burn ban.


-       Jim Pharr, Fire Marshal


4.6       Consideration and action to approve a work order between the City of Red Oak and Ellis County Road and Bridge Pct. 1 for improvements of specific locations on the following streets:  Stainback, Tom Driver, Crump Circle and Stainback Court; in the amount of $190,487.77.


-          Dennis Robinson, RB1


4.7       Consideration and action as required in selecting three public members for services on the elected officials’ Salary Grievance Committee for fiscal year 2011-2012.  Three (3) names that are drawn at random from the list of grand jurors for the preceding year will become members of the committee upon written acceptance to the County Clerk.  Additional names will be drawn to create an alternate list.  (TX Local Government Code §152.014 and §152.015).


-       Cindy Polley, County Clerk


4.8       Consideration and action to appoint the replacement of the Ellis County Purchasing Agent.


-       Carol Bush, County Judge


4.9       Consideration and action to approve the option to extend the following contract for an additional 12 months for Washed Pea Gravel with Trinity Materials.        


-       Sandra Brisbon, Purchasing                                                                                                                                                                               




“The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”


5.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”


5.2       Pursuant to Section 551.074 of the Government Code, consultation with legal counsel to deliberate the appointment, employment and/or duties of a Purchasing Agent.




Signed this the _______ day of April, 2011.                                                            


_______________________Carol Bush, Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of April, 2011 at ____________ a.m./p.m.

Cindy Polley, County Clerk


  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.



By__________________________________, Deputy        

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Nelson Propane

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