Ellis County Commissioners Court agenda Monday, April 25
NOTICE OF REGULAR MEETING
ELLIS COUNTY COMMISSIONERS COURT
Notice is hereby given that a regular meeting of the Ellis County Commissioners Court will be held on Monday,
April 25, 2011, 6:00 P.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd flr),
101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:
County Judge: Carol Bush County Clerk: Cindy Polley
Commissioners: Assistant County Attorneys:
Dennis Robinson, Commissioner, Pct. 1 Ann Montgomery-Moran
Bill Dodson, Commissioner, Pct. 2 Lee Auvenshine
Heath Sims, Commissioner, Pct. 3
Ron Brown, Commissioner, Pct. 4
1.1 County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.
1.2 Motion to Open Court.
1.3 Invocation and Pledge of Allegiance - Commissioner Heath Sims
CONSENT AGENDA – Consideration and Action:
A1 Approval of Regular Bills, Payroll, and Officers' Reports
A2 To approve the placement of the following vehicles to the list of authorized vehicles allowed to display regular exempt plates: 1) Unit #99, a 2001 Chevy 1500 VIN#1GCEC19R012175558; and 2) Unit #98, a 2002 Ford F-150 VIN# 1FTRW07652KD20020.
A3 Approval of a one year service contract on the County Jail (dispatch consoles) and Boyce Tower Equipment. This service is offered by Aerowave Communications at no increase in cost over last year’s contract; effective April 1, 2011 through March 31, 2012.
A4 Acceptance of certificates for “Simulator Driver Training” for Ellis County employees.
A5 Approval of the March, 2011 Travel Reports of the Texas AgriLife Extension Office
-Mark Arnold, Agriculture
-Page Bishop, 4-H
-Rita Hodges, Family & Consumer Sciences
A6 Approval and certification of the minutes from the Commissioners Court Agenda dated:
March 14, 2011 REGULAR March 28, 2011 REGULAR
A7 Approve a resolution supporting HB 443 of the 82nd Texas Legislature imposing a fee increase for the execution of processing of a warrant, capias, or capias pro fine or any other fee imposed on a conviction of a felony or misdemeanor.
F1 From 001-0060-50805, Conference To 001-0060-50819, Computer. -Delton Ake, Department of Development
F2 From 001-0520-50874, Docket Books and Printing To 001-0520-50801, Supplies. – Jackie Miller, Jr., JP2
F3 From 001-0612-50808, Auto Gas/Oil To 001-0612-50809, Auto Repairs; 001-0612-50810, Auto Tires; 001-0612-50801, Supplies. – Terry Nay, Constable, Pct 2
F4 From 006-0754-30302, Fund Balance To 006-0754-50910, Gas/Oil. - Ron Brown, RB4
F5 From 010-0653-50926, FM2, Debt Service; 010-0653-50807, FM2, Gen Expense To 010-0653-50802, FM2, Equipment; 010-0653-50911, FM2, Gravel; 010-0653-50915, FM2, Asphalt. – Bill Dodson, RB2
F6 Approve refund of overpayment to the following accounts for payment in error:
Refund to be issued to: Account Amount Due
Tony M. Fairless 149884 $2,622.42
Thomas D. Powers 218357 $3,209.81
Jason Chagnon 226774 $3,173.77
CitiMortgage, Inc. 218710 $3,752.70
USAA 230296 $7,467.55
Chase Home Finance 232384 $4,782.06
SP1 Christian Road, 4 lots, Joe Matour, Pct. 2
RECESS REGULAR SESSION TO CONVENE TO PUBLIC HEARING
2.1 Public hearing regarding potential amendments to Ellis County’s On-Site Sewage Facilities Rules which were originally adopted on August 12, 2002, pursuant to Chapter 366 of the Texas Health and Safety Code and Title 30, Texas Administrative Code, Chapter 285.
ADJOURNMENT OF PUBLIC HEARING
RECONVENE TO REGULAR SESSION
DEPARTMENT OF COUNTY DEVELOPMENT
Consideration and action regarding the following presented by Delton Ake, Director Department of Development:
3.1 Pursuant to Chapter 366 of the Texas Health and Safety Code and Title 30, Texas Administrative Code, Chapter 285, consideration and action to approve amendments to Ellis County’s On-Site Sewage Facilities Rules which were originally adopted on August 12, 2002.
3.2 Replat – Whispering Meadows, lot 4B, Thomas and Norma McAnally, Pct. 1
3.3 Consideration and action to grant a one-time variance from the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Home Parks as it relates to the fire hydrant requirement of one fire hydrant every 450’, to replat Rolling Acres, lot 3 Broadhead Road, Janie Jones, Pct. 2.
4.1 Presentation of the Texas AgriLife Extension Service, Ellis County Interpretative Event and introduction of new the District Extension Administrator, Donald Kelm.
- Mark Arnold, County Extension Agent
4.2 Consideration and action to approve a consulting contract with RCC Consultants, Inc. to upgrade the County’s public communications system to comply with FCC Narrowbanding mandate and recommend improvements to the County’s VHF land mobile radio communication system.
- Kathy Eriksen, Projects Coordinator
4.3 Consideration and action to approve a contract with Cisco for SMARTnet services on all Cisco hardware and software to be paid annually on a 5-year term.
- Teral Crawford, Information Technology
4.4 Consideration and action to approve the purchase of Cisco network hardware to convert the I35E phone system. Cost not to exceed $2,800.00.
- Teral Crawford, Information Technology
4.5 Consideration and action to approve an Ellis County burn ban.
- Jim Pharr, Fire Marshal
4.6 Consideration and action to approve a work order between the City of Red Oak and Ellis County Road and Bridge Pct. 1 for improvements of specific locations on the following streets: Stainback, Tom Driver, Crump Circle and Stainback Court; in the amount of $190,487.77.
- Dennis Robinson, RB1
4.7 Consideration and action as required in selecting three public members for services on the elected officials’ Salary Grievance Committee for fiscal year 2011-2012. Three (3) names that are drawn at random from the list of grand jurors for the preceding year will become members of the committee upon written acceptance to the County Clerk. Additional names will be drawn to create an alternate list. (TX Local Government Code §152.014 and §152.015).
- Cindy Polley, County Clerk
4.8 Consideration and action to appoint the replacement of the Ellis County Purchasing Agent.
- Carol Bush, County Judge
4.9 Consideration and action to approve the option to extend the following contract for an additional 12 months for Washed Pea Gravel with Trinity Materials.
- Sandra Brisbon, Purchasing
RECESS TO CONVENE TO EXECUTIVE SESSION
“The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”
5.1 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property “if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.”
5.2 Pursuant to Section 551.074 of the Government Code, consultation with legal counsel to deliberate the appointment, employment and/or duties of a Purchasing Agent.
ADJOURNMENT OF EXECUTIVE SESSION
Signed this the _______ day of April, 2011.
_______________________Carol Bush, Ellis County Judge
I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of April, 2011 at ____________ a.m./p.m.
Cindy Polley, County Clerk