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Ellis County Commissioners Court Agenda Monday, Feb.14

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Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday, 

February 14, 201,  10:00 A.M., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd flr),  101 West Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:


County Judge:           Carol Bush                                                      County Clerk:           Cindy Polley


Commissioners:                                                                                 Assistant County Attorneys: 

            Dennis Robinson, Commissioner, Pct. 1                                             Ann Montgomery

            Bill Dodson, Commissioner, Pct. 2                                                     Lee Auvenshine

            Heath Sims, Commissioner, Pct. 3

            Ron Brown, Commissioner, Pct. 4




1.1              County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.


1.2       Motion to Open Court.


1.3              Invocation and Pledge of Allegiance - Commissioner Bill Dodson


CONSENT AGENDA – Consideration and Action:




                        A1       Approval of Regular Bills, Payroll, and Officers' Reports


A2       Approval to enter into a contract with Nextel of Texas, Inc. for reconfiguration of our 800 MHz frequency.


A3       Acceptance of Constable Precinct 4’s Annual Racial Profiling Report.


A4       Approval and certification of the minutes from the Commissioners’ Court Agenda dated:


            January 1, 2011, Special               January 10, 2011, Regular           January 24, 2011, Regular


A5       Approval of the Statement of Elected/Appointed Official and Oath of Office for the following                            Emergency Service District Board Members:   


ESD #4           Jerry Smith                 

                                    ESD #7           Fred Bledsue  





A6       Approval of the following Ellis County Emergency District bonds:


ESD #1           Position (President) Bond $10,000

                        Position (Vice President) $10,000

                        Position (Treasurer) $10,000

                        Position (Asst. Treasurer) $10,000

                        Position (Secretary) $10,000


ESD #4           Position (Secretary/Treasurer) Bond $100,000

                                                            Position (President) Bond $10,000

                                                            Position (Member) Bond $10,000

                                                            Position (Member) Bond $10,000

                                                            Position (Member) Bond $10,000


ESD #7           Larry Mentzer             Public Official Bond $10,000

                                                            Gene Marusak             Public Official Bond $10,000

                                                            Jeff Pressler                 Public Official Bond $10,000





F1        From 001-0015-50807, Gen Misc To 001-0015-50806, Official Bond/Dues. –Johnny Brown, Sheriff


F2        From 001-0140-50558, Contingency Reserve To 001-0140-50694, Employee Appreciation Dinner. – Carol Bush, County Judge


F3        From 006-0754-40004, Sale of Material; 006-0754-40008, Interlocal To 006-0754-50910, Gas/Oil.  – Ron Brown, RB #4


Simplified Plat:


SP1      Murray Addition, 2 lots, Hunsucker Road, Michael Lee Murray, Pct. 1.




Consideration and action regarding the following presented by Delton Ake, Director Department of Development:


2.1  To Replat – Reagor Gateway, lot 2, Hwy. 287 Business, Henry W. Richerzhagen, Pct. 2.


2.2       To grant a variance from 10’ building set-back and 10’ utility easement for an existing concrete pad located at 121 Dublin Circle, Virgil Curry, Pct. 1.


2.3  To grant a variance from 10’ building set-back and 10’ utility easement for a storage building             located at 5721 Sam Court, Juan Carlos Mendez, Pct. 4.





      Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:


3.1       To approve the donation of two surplus cruisers to the City of Milford Police Department as requested by Commissioner Sims.                                                                             




4.1       Discussion concerning an update of the Prairielands Groundwater Conservation District by Randy Kirk, Ellis County representative.


-       Heath Sims, Commissioner, Pct. 3


4.2       Consideration and action to approve a resolution in support of the City of Midlothian in its pursuit of legislation creating the “Windsor Hills Municipal Management District #1, which is located entirely within the Midlothian city limits.


-       Carol Bush, County Judge


4.3       Consideration and action to accept a $5000 from the Texas Department of Agriculture for having the most participation in feral hog educational events in “Hog-Out Month.”


-       Mark Arnold, Texas AgriLife Extension Service


4.4       Presentation of Sheriff’s Annual Racial Profiling Report


-       Chuck Laubach, Sheriff’s Office


4.5       Presentation of Constable Precinct 2’s Annual Racial Profiling Report


-       Terry Nay, Constable Pct 2


4.6       Consideration and action to authorize Constable Terry Nay to appoint one (1) additional Reserve Deputy Constable per Texas Local Government Code, section 86.012(a).  This non-paid Reserve Deputy Constable shall be a fully certified Texas Peace Officer per the Texas Code of Criminal Procedure, Art. 2.12; and shall be bonded as required by Section 86.012(b) of the Texas Local Government.


-       Terry Nay, Constable Pct 2


4.7       Consideration and action to approve a resolution requesting the 82nd Texas Legislature to support funding of the AirCheck Texas Drive a Clean Machine Program and of the Ellis County Emissions Enforcement Program.


-       Terry Nay, Constable Pct 2


4.8       Discussion regarding forming a Citizens Advisory Committee for the redistricting process.


-       Kathy Eriksen, Projects Coordinator



4.9       Consideration and action to authorize the renewal clause of the contract with Emergency Communications Network to provide the CodeRed Telephone Warning System service throughout the county.  The cost of this renewal is $33,000 and is 100% funded through a 2010 State Homeland Security Program grant.                                                                                                         

-       John Patterson, Emergency Management


4.10     Pursuant to Sections 284.003 and 284.066 of the Texas Transportation Code, consideration and action to appoint an operating board to manage the goals expressed within the Ellis County Thoroughfare Plan.


-       Barbra Leftwich, County Planner


4.11     Consideration and action to pay Southwest Solutions Group $3496.72 for shelving in the Law Library.


-       Joe White, Engineer


4.12     Consideration and action to secure the professional services of Sonny Wilson to design the wastewater treatment systems for the Sheriff’s Training Center and the Juvenile Building located at the new County Farm Facility.


-       Joe White, Engineer


4.13     Consideration and action for Fisk Electric to provide hourly labor and materials as necessary for testing, evaluation and possible modification of electric security doors and control systems.  This work is located primarily in the old area of the jail and is essential to meet Jail Commission requirements.  Cost not to exceed $3,500.


-       Joe White, Engineer


4.14     Consideration and action to cancel the Ellis County current contract with TROTT Communications.


-       Carol Bush, County Judge


4.15     Discussion of County policy regarding expenditures for employee morale.


-       Mike Navarro, Auditor            














“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”


5.1       Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the                 possible sale or lease of real property   “if deliberation in an open meeting would have a detrimental             effect on the position of the governmental body in negotiations with a third person.”








Signed this the _______ day of February, 2011.                                                                  




Carol Bush

Ellis County Judge


I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of February, 2011 at ____________ a.m./p.m.



Cindy Polley, County Clerk




  • The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
  • Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
  • If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting.  Reasonable accommodations will be made to meet your needs at the meeting.



By__________________________________, Deputy        

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