Ellis County Commissioners Court agenda Monday, Jan.10
NOTICE OF REGULAR MEETING
ELLIS COUNTY COMMISSIONERS’ COURT
Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday,
January 10, 2011 at 10:00 a.m., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:
Judge Carol Bush
Dennis Robinson, Commissioner, Pct. 1
Bill Dodson, Commissioner, Pct. 2
Heath Sims, Commissioner, Pct. 3
Ron Brown, Commissioner, Pct. 4
Cindy Polley, County Clerk
County & District Attorney’s Office:
Ann Montgomery, Assistant County Attorney
Lee Auvenshine, Assistant County Attorney
1.1 County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.
1.2 Motion to Open Court.
1.3 Invocation and Pledge of Allegiance – Commissioner Ron Brown
CONSENT AGENDA – Consideration and Action:
A1 Approval of Regular Bills, Payroll, and Officers' Reports
A2 Approval of the November, 2010 Travel Reports of the Texas AgriLife Extension Office
-Mark Arnold, Agriculture
-Page Bishop, 4-H
-Rita Hodges, Family & Consumer Sciences
A3 Consideration and action to reimburse Todd Banks Wilson in the amount of $1,145.30 for out of pocket expenses related to an alleged wrongful arrest in exchange for a full and final release of all claims.
A4 Approval of a proclamation designating January 16 – 23, 2011 as Sanctity of Human Life Week in Ellis County.
A5 Approval of a proclamation designating the month of January as School Board Recognition Month in Ellis County.
A6 Approval and certification of the minutes from the Commissioners’ Court Agenda dated:
November 8, 2010, Regular November 15, 2010, Special November 22, 2010, Regular
F1 From 001-0380-50801, Supplies To 001-0390-50805, Conference. - Teral Crawford, County Judge/ Information Technology
F2 From 004-0652-50924, RB2, Soil Conservation To 004-0652-50807, RB2, General Misc. – Bill Dodson, RB 2
F3 Approve refund of overpayment to the following accounts for payment in error:
Chase Home Finance 180723 $3,559.22
- John Bridges, Tax Assessor / Collector
DEPARTMENT OF COUNTY DEVELOPMENT
Consideration and action regarding the following presented by Delton Ake, Director Department of Development:
2.1 To grant a one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it relates to 150’ road frontage requirement per lot, Cross Creek Phase Seven, Section 2, lot 8R, Mike Dillow, Pct. 4.
2.2 To grant a one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it relates to the requirement for a fire hydrant spaced every 450’ located in Whispering Meadows, lot 4B, on Wilson Road, Norma McAnally, Pct. 1.
Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:
3.1 To approve the option to extend the following contracts for an additional 12 months for road materials and supplies: Wholesale Gas and Diesel, Recycled Concrete Flex Base, Lightweight Surfacing Aggregate, Unscreened Pit Run Gravel, Printing Services, Flexphalt. Pricing and terms remain the same as the 2010 agreements.
4.1 Consideration and action to increase the Electrolink contract for horizontal cabling from $375,000 to $394,500. This increase is necessary to cover the cost of approved work associated with the Bond Project in Waxahachie and at the Sub-Courthouse at Ennis.
- Joe White, Engineer
4.2 Consideration and action to add the generator at the new courthouse to the existing Historic Courthouse Preventative Maintenance Agreement with Emergency Power Services. The cost is $3,000 annually.
- Joe White, Engineer
4.3 Consideration and action to approve the retention of an attorney or attorneys to assist Ellis County during the redistricting process.
- Kathy Eriksen, Projects Coordinator
4.4 Consideration and action to approve the City of Ovilla’s request through an inter-local agreement that Pct. 4, repair, reseal, and maintain for three years: E. University, Cardinal, Meadowlark and the 300 block of Willow Creek Lane; and put in two culverts on Red Oak Creek Road.
- Ron Brown, Commissioner, Pct. 4
RECESS TO CONVENE TO EXECUTIVE SESSION
“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”
5.1 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property “if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.”
ADJOURNMENT OF EXECUTIVE SESSION
Signed this the _______ day of January, 2011.
Ellis County Judge
I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the South doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of January, 2011, at ____________ a.m./p.m.
Cindy Polley, County Clerk