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Ellis County Commissioners Court agenda Monday, Nov.8

By Megan Gray 11/05/2010 12:46:00

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NOTICE OF REGULAR MEETING

ELLIS COUNTY COMMISSIONERS’ COURT

Notice is hereby given that a regular meeting of the Ellis County Commissioners’ Court will be held on Monday,

November 8, 2010 at 10:00am, in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2^nd flr), 101 West Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

County Judge:

Judge Carol Bush

Commissioners:

Dennis Robinson, Commissioner, Pct. 1

Bill Dodson, Commissioner, Pct. 2

Heath Sims, Commissioner, Pct. 3

Ron Brown, Commissioner, Pct. 4

County Clerk:

Cindy Polley, County Clerk

County & District Attorney’s Office:

Ann Montgomery, Assistant County Attorney

Lee Auvenshine, Assistant County Attorney

OPENING COURT

1.1 County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

1.2 Motion to Open Court.

1.3 Invocation and Pledge of Allegiance - Commissioner Dennis Robinson

CONSENT AGENDA – Consideration and Action:

Administrative:

A1 Approval of Regular Bills, Payroll, and Officers' Reports

A2 Approval to declare 1999 Massey Ferguson tractor 4233 with cab as surplus property.

A3 Approval and certification of minutes from Commissioners’ Court agendas dated:

October 1, 2010, Special Meeting October 11, 2010, Regular Meeting

October 25, 2010, Regular Meeting October 29, 2010, Special Meeting

Financial:

F1 From 001-0310-50601, Travel; 001-0310-50873, Maint./Repair Ofc Equip; 001-0310-50803, Furn/Fixtures To 001-0310-50805, Conference; 001-0310-50885, Sales Tax; 001-0310-50703, Telephone. (2009-2010) – Melanie Reed, District Clerk

F2 From 001-0320-50502, Deputies Salary; To 001-0320-50601, Travel; 001-0320-50703, Telephone; 001-0320-50801, Supplies; 001-0320-50873, Maint/Rps Ofc Equip. (2009-2010) – Cindy Polley, County Clerk

F3 From 001-0612-50703, Telephone; 001-0612-50801, Supplies; 001-0612-50810, Tires; 001-0612-50802, Equipment; 001-0612-50805, Conference To 001-0612-50945, Emission Enf. Exp. – Terry Nay, Constable, Pct 2

F4 From 004-0652-50916, RB2, Auto/Equip./ Bldg. Ins.; To 004-0652-50557, RB2, Workers Comp. (2009-2010) – Bill Dodson, RB2

ADMINISTRATIVE

DEPARTMENT OF COUNTY DEVELOPMENT

Consideration and action regarding the following presented by Delton Ake, Director Department of Development:

2.1 To grant a variance to County of Ellis Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes as it relates to the fire hydrant to replat property, Hwy. 287, Reagor Gateway, Wayne Richerzhagen, Pct. 2.

2.2 To approve the location of 2585 South Highway 77, Waxahachie for a salvage yard, Luis F. Galo, Pct. 2.

2.3 To approve a Preliminary Plat for Hidden Hills Subdivision, 49 lots, North Texas District Council of Assemblies of God, Inc.; Pct. 3

PURCHASING

Consideration and action regarding the following presented by Richard Denniston, Purchasing Agent:

3.1 To award the bid for the construction of the Juvenile and Sheriff’s Facilities at the County Farm. The award recommendation is to Corbet Construction in the amount of $1,920,562 with a Contingency of $50,000. Total project cost not to exceed $1,970,562.

3.2 To award the bid for the excavation and paving at the County Farm Facilities to J & K Excavation. Cost of this project is $519,486.73 plus a contingency of $52,000 for a total project cost not to exceed $571,486.73.

3.3 To declare as surplus (1) 1999 Chevrolet (VIN 2GCEC19T4X1153804) and (1) 2002 Dodge Stratus (1B3EL36X5ZN118376).

ADMINISTRATIVE

4.1 Presentation by Casey Ballard of the benefits and methods to implement an Ellis County Employee Giving Campaign for the West Ellis County United Way’s 2011 Campaign.

- Carol Bush, County Judge

4.2 Consideration and action for Terracon Consultants Inc. to provide professional engineering services for geotech and material testing associated with the County Farm development. Cost not to exceed 25,000.

- Joe White, Engineering

4.3 Discussion regarding Section 502.185 of the Government Code, which allows Ellis County to enter into a contract with the Texas Department of Transportation to prohibit the registration of motor vehicles owned by individuals that owe the County money for a fine, fee, or tax that is past due.

- Terry Nay, Constable Pct. 2

4.4 Consideration and action to approve an agreement between Ellis County and TROTT Communications Group, Inc. for services of an independent engineering consultant to accomplish tasks related to the conversion from an existing wide band VHF, to a narrow band P25 Compatible radio system for a price up to, but not to exceed $49,000. TROTT is to specify the necessary equipment needed, assist the county in acquiring and reviewing bids, overseeing implementation and performance testing of the installed system, to be implemented and operational prior to January 1, 2013.

- Terry Nay, Constable Pct. 2

4.5 Consideration and action to accept the application of Don Weldon to replace Darryl McGee as a commissioner for ESD #7, effective immediately.

- Bill Dodson, Commissioner Pct 2

4.6 Consideration and approval regarding an Inter-local contract agreement with the City of Maypearl and Ellis County Road and Bridge, Pct. 3

- Heath Sims, Commissioner Pct 3

4.7 Consideration and action to approve the First Supplemental Inter-local Agreement for Additional Funding for Fiscal Year 2010/2011 as per MINUTE ORDER NO 393.09 authorizing the County Judge to execute an interlocal agreement between Ellis, Johnson, Hill and Somervell Counties and the Prairielands Groundwater Conservation District wherein said counties agree to loan monies to the District for the maintenance and operation of the District on a short-term basis, said monies to be repaid by the District to the counties once the District has its own source and stream of revenue pursuant to the provisions of Texas Water Code, Chapter 36, and Senate Bill 726, Acts of the 81^st Texas Legislature, Regular Session, 2009

- Carol Bush, County Judge

4.8 Consideration and action in compliance with the rules of the Ellis County Bail Bond Board for the ratification and approval by the Commissioners’ Court of the appointment by the Ellis County Commissioners’ Court naming County Court at Law No. 2 Judge Gene Calvert to the slot statutorily designated for a judge of a county court or county court at law in the county having jurisdiction over criminal matters for the term of January through December, 2011.

- Kathy Eriksen, Projects Coordinator

4.9 View PowerPoint presentation on the 2010 Employee Health Fair.

- Diana Buckley, Human Services

RECESS TO CONVENE TO EXECUTIVE SESSION

EXECUTIVE SESSION

“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the -Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”

5.1 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property “if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.”

ADJOURNMENT OF EXECUTIVE SESSION

ADJOURNMENT

Signed this the ___th day of November, 2010.

__________________________________

Carol Bush

Ellis County Judge

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Regular Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the ___ day of November, 2010, at ____________ a.m./p.m.

By__________________________________, Deputy

The Commissioners Court reserves the right to consider and take action on the above agenda items in any particular order.
Anyone wishing to address the Commissioners Court concerning a posted agenda item must make a formal request by presenting a "Participation Form" to the County Clerk at least 10 minutes prior to the beginning of the meeting.
If you or your representative, have a disability that requires special arrangements and you plan to attend this public meeting, please contact the County Judge’s Office at (972) 825-5011 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting.

Cindy Polley, County Clerk